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Army  Paper  Work 


A  CONCISE  TREATISE  GIVING 
FORMS  AND  EXPLAINING 
THEIR     PREPA  rati  ON 


PUBLlSHr.c    D. 

PERRIN-SMITH  PRINTING   CO. 
SAINT  LOUIS 


^lillllllllMllllliWWiMllllilllllllllllilMlllllllllllliiiiiiaillllMllllllffl 


ARMY    PAPER    WORK 

A  SHORT,  CONCISE  TREATISE  ON 
PAPER  WORK  FOR  ARMY  OFFICERS. 
GIVING  FORMS  AND  EXPLAINING 
THEIR    USE    AND    PREPARATION 


COMPILED    BY    AN    ARMY    OFFICER    AND 

ENDORSED  BY  ALL  BRANCHES 

OF  THE  SERVICE 


^K«tKy,   fToUe-t    JosefVi  ,    co-^|- 

•  # 

8  Lessons  With  Test  Problems 

Price  $1.00  Postpaid 


PUBLISHED  BY 

PERRIN-SMITH    PRINTING    CO. 

125  SOUTH  EIGHTH  STREET 

SAINT  LOUIS 

MO. 


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COPYRIGHT  1917 

PERRIN-SMITH  PRINTING  CO. 

ST.  LOUIS.  MO. 


PREFACE 

THIS  Course  was  prepared  espe- 
cially for  use  in  the  Officers 
Training  Camps  and  touches  upon  all 
the  salient  points  in  Army  Paper  Work. 

It  gives  a  working  knowledge  of 
the  various  forms  and  their  uses,  and 
can  be  used  for  instruction  or  reference. 

Fac-simile  forms  and  complete 
instructions  for  their  preparation  are 
given  in  every  instance,  together  with 
references  to  pertinent  provisions  of 
Army  Regulations  and  General  Orders. 


370^20 


CONTENTS 


Military  Correspondence 
Morning  Report 
Ration  Returns 
Daily  Sick  Report   - 
Duty  Roster   - 
Guard  Roster     - 
Roster  for  Other  Duties 
Monthly  Return 
Service  Record     - 
Discharge   -       -       -       - 
Final  Statement    - 
Muster  Roll       -       -       - 
Pay  Roll         -       -       - 


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2 
3 
3 
4 
4 
4 
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5 
6 
6 
7 
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13 
17 
19 
23 
23 
23 
23 
27 
35 
38 
43 
53 


A  Brief  Course  in  Army  Paper  Work 

FIRST   LESSON 
1. 

Military  Correspondence 

References : 

A.  R. 

776    - 

822 

77g  >  One  of  the  most  important'  features  of  Army  Paper  Work  is  Military 

790  v^  Correspondence.     In  its  preparation,  neatness,   brevity  and  clearness   of  ex- 

7gg    J  pression  should  be  observed.    The  ceremonial  forms  customary  in  civilian  cor- 

522     ^  respondence  are  not  used.     It  should,  however,    be   remembered    that,    when 

225       ,  civilians   are    addressed,  the  military  form  of  letter  is  not  used. 

l^^      V  For  convenience,  the  writer  of  the  letter  will  be  called  the  "addressor," 

^^ll  and  the  person  addressed  the  "addressee." 

G.  0. 

23 

W.  D.  1912 

The  Letter 

A  military  letter  is  divided  into  three  parts,  in  the  order  named,  to-wit:  (a)  Heading,  (b)  Body, 
(c)  Signature.     Of  them: 

(a)  Heading.  In  the  following  order,  the  Heading,  on  the  upper  right-hand  side,  will  contain 
the  designation  of  the  command  to  which  the  addressor  belongs,  and  the  place  and  date  of  writing. 
On  the  upper  left-hand  side  will  appear  these  words  in  straight  column:  "From,"  "To,"  "Subject," 
after  each  of  which  respectively  will  appear  the  title  and  organization  of  the  addressor;  the  title,  or- 
ganization and  address  of  the  addressee ;  and  the  subject  matter  of  the  letter.  Should  the  addressor 
or  addressee  be  not  the  chief  officer  of  a  command,  his  name  and  rank  and  organization  will  be 
given.  Whenever  the  correspondence  of  the  addressor  does  not  pertain  to  his  command,  be  he  the 
chief  officer  of  that  command  or  not,  his  name,  rank  and  organization  are  given.  The  Heading  shall 
consume  the  entire  upper  third  of  ordinary  letter  paper,  and  the  upper  fourth  of  paper  foolscap  size. 

(b)  Body.  The  information  desired  to  be  conveyed  should  be  set  forth  in  the  Body  of  the  let- 
ter. Paragraphs  should  be  numbered  consecutively,  and  one  side  of  the  paper  only  used.  In  the 
event  the  letter  is  typewritten,  it  should  be  single  spaced,  with  double  spacing  between  paragraphs. 
The  letter  should  be  so  blocked  that,  if  typewritten,  a  margin  of  eight  spaces  on  both  sides  will  be 
left.  If  written  in  longhand,  the  margins  should  each  be  the  equivalent  of  eight  spaces,  or  three- 
fourths  of  an  inch. 

(c)  Signature.  The  Signature  includes  the  name,  rank  and  title  of  addressor.  if  not  included  in 
the  Heading.  Of  course,  the  letter  is  always  signed.  On  typewritten  letters,  the  signature  should 
be  typewritten  on  the  carbon  copies.     All  copies  of  longhand  letters  are  signed. 

11. 

The  Indorsement 

Letters  are  answered,  returned  and  forwarded  by  Indorsement.  The  place  of  the  Indorsement  is 
at  the  bottom  of  the  letter  to  be  answered,  returned  or  forwarded,  if  there  is  sufficient  room.  If 
not,  other  paper,  of  the  same  size  as  the  letter,  should  be  used,  and  attached. 

1^'        The  words,  "From,"  "To,"  "Subject,"  are  not  used  in  Indorsements. 

The  Indorsement  is  numbered,  as  "1st  Ind.,"  in  the  middle  of  the  page.  A  half  inch  lower, 
beginning  at  the  margin,  the  command,  place  and  date  of  the  Indorsement  are  written.    On  the  same 

—  5  — 


line,  if  room  permjte,  and,  if 'not,  on  the  next  line,  should  appear  the  name,  rank,  command  and  ad- 
dress of  the  addressee,  in  the  event  he  is  not  the  chief  officer  of  a  command,  and,  in  the  event  he  is, 
merely  his  titl^,  cbhi.mSind  and  addrpss. 

Indorsements  should  be  spaced  the  same  as  a  letter,  and  the  paragraphs  should  be  likewise  num- 
bered. 

The  carbon  copy  of  the  letter  received  and  of  the  indorsement  should  be  retained  in  the  files, 
and  the  original  copy,  with  the  original  copy  of  the  Indorsement,  should  be  forwarded. 

Copies  and  Folding 

Unless  otherwise  required,  Military  Correspondence  is  in  triplicate,  two  copies  being  sent  to  the 
addressee  and  one  retained  for  files.  However,  enough  copies  are  forwarded  so  that  every  office 
through  which  the  original  must  pass  will  have  a  copy. 

Ordinary  letter  size  paper  is  folded  into  three  equal  parts  and  foolscap  size  into  four.  The 
part  containing  the  Heading  should  always  face  upward,  i.  e.,  left  exposed  to  immediate  view.  This 
heading  should  occupy  the  first  fold — nothing  else  should  appear  on  it. 

Military  Channels 
The  Army  Regulations  make  the  following  provisions  concerning  Military  Channels: 

"782.  Except  as  otherwise  specially  authorized  or  required  by  Army  Regulations,  all  official 
communication  from  officers  and  enlisted  men  of  the  Army  outside  of  the  War  Department  intended 
for  the  Secretary  of  War  or  for  any  bureau  or  office  of  the  War  Department  will  be  in  writing  and 
addressed  to  The  Adjutant  General  of  the  Army,  who  will  submit  all  business,  coming  to  him  from  the 
Army,  which  requires  action  in  the  War  Department  or  by  the  President  and  which  does  not  come 
within  the  jurisdiction  of  chiefs  of  bureaus,  to  the  Chief  of  Staff,  to  be  acted  upon  by  him  in  con- 
formity to  the  rules  duly  prescribed  for  that  purpose  by  the  President  or  the  Secretary  of  War. 

"Correspondence  of  the  War  Department  with  the  Army  will  be  through  or  by  The  Adjutant 
General  of  the  Army. 

"783.  Communications,  whether  from  a  subordinate  to  a  superior,  or  vice  versa,  will  pass  through 
intermediate  commanders.  This  rule  will  not  be  interpreted  as  including  matters  in  relation  to  which 
intermediate  commands  can  have  no  knowledge,  and  over  which  they  are  not  expected  to  exercise 
control.  Chiefs  of  War  Department  bureaus  are  intermediate  commanders  between  higher  authority 
and  the  officers  and  enlisted  men  of  their  respective  corps  or  departments,  who  are  serving  under 
the  exclusive  control  of  themselves  and  their  subordinates.  Verbal  communications  will  be  governed 
by  the  same  rules  as  to  channels  as  written  communications.  When  necessity  requires  communications 
to  be  sent  through  other  than  the  prescribed  channel,  the  necessity  therefor  will  be  stated. 

"Communications  from  superiors  to  subordinates  will  be  answered  through  the  same  channel  as 
received. 

"784.  Correspondence  between  an  officer  of  a  staff  corps  or  department  and  the  chief  of  the  War 
Department  bureau  in  which  he  is  serving,  which  does  not  involve  questions  of  administrative  respon- 
sibility within  the  supervision  of  commanding  officers  outside  that  staff  corps  or  department  nor  re- 
late to  individual  interests  or  status  of  a  military  nature  requiring  the  action  of  authority  outside 
that  staff  corps  or  department,  and  which  is  concerned  exclusively  with  the  business  of  that  staff 
corps  or  department,  will  pass  directly.  All  business  emanating  from  the  bureau  of  the  War  Depart- 
ment requiring  the  action  of  higher  authority  will  be  submitted  to  the  Chief  of  Staff  for  his  con- 
sideration, either  orally  in  person,  or  in  writing  through  The  Adjutant  General  of  the  Army.  In  call 
cases  the  action  of  higher  authority  thereon  will  be  communicated  in  writing  by  The  Adjutant  Gen- 
eral of  the  Army  to  those  concerned.  Matters,  however,  of  purely  civil  nature  will  be  submitted  by 
chiefs  of  bureaus  directly  to  the  Secretary  of  War  unless  otherwise  required  by  their  subject  matter. 

"786.  Officers  who  forward  communications  will  indorse  thereon  their  approval  or  disapproval, 
with  remarks.  No  communication  will  be  forwarded  to  the  War  Department  by  a  department  com- 
mander or  other  superior  officer  for  the  action  of  the  Secretary  of  War  without  some  recommenda- 
tion or  expression  of  opinion. 

"789.  Unimportant  and  trivial  communications  need  not  be  forwarded  to  The  Adjutant  General 
of  the  Army  simply  because  addressed  to  him.  Department,  brigade,  and  district  commanders  should 
decide  whether  a  communication  is  of  sufficient  importance  to  be  forwarded." 

Eficl}  Orderly  Room  should  have  a  stamp  to  indicate  date  of  receipt  of  letter  or  indorsement. 

—  6  — 


(FORM) 


2039  Company  B,  40th  Infantry, 

Fort  William  H.  Seward,  Alaska,  July  19,  1912. 

From:     The  Commanding  Officer,  Co.  B,  40th  Inf. 

To:    The  Adjutant  General  of  the  Army. 
(Through  military  channels.) 

Subject:     Philippine  campaign  badge.  Corporal  John  Doe.. 


Inclosed  are  lists  in  duplicate  of  enlisted  men   of  Company  B,   40th   Infantry,   entitled   to   the 
Philippine  campaign  badge. 

John  A.  Brown, 
2  Incls.  Capt.,  40th  Inf. 

824  Ist  IND. 

Hq.  Ft.  William  H.  Seward,  Alaska,  July  19,  1912— To  the  Comdg.  Gen.,  Dept.  of  the  Columbia. 

S.  P.  T., 
2  Incls.  Col.,  40th  Inf.,  Comdg. 

(Stamp)  Rec'd  Dept.  Columbia,  July  27,  1912. 


2d  IND. 
Hq.  Dept.  Columbia,  Vancouver  Bks.,  Wash.,  July  28,  1912— To  the  Comdg.  Gen.,  Western  Division. 

A.  F.  R., 
2  Incls.  Brig.  Gen.,  Comdg. 

(Stamp)  Rec'd  Western  Div.,  July  30,  1912. 


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Hq.  Western  Division,  San  Francisco,  Cal.,  July  31,  1912— To  The  Adjt.  Gen.  of  the  Army,  Washing- 
ton, D.  C. 


2  Incls. 


(Stamp)  Rec'd  A.  G.  0.,  Aug.  5,  1912. 


1942286 


Arthur  E.  Green, 
Col.,  Gen.  Staff,  in  absence 
of  the  Division  Commander. 


4th  IND. 


War  Dept.,  A.  G.  0.,  Aug.  8,  1912— To  the  C.  0.,  Co.  I,  50th  Inf.,  through  the  Comdg.  Gen.,  Philippines 
Division. 


1.     Information  is  requested  as  to  whether  the  records  of  the  company  show  that  Corporal  Doe 
served  in  the  field  against  hostile  natives  on  the  Island  of  Panay  during  July,  1907. 


2.    The  early  return  of  these  papers  is  desired. 
By  order  of  the  Secretary  of  War: 
2  Incls. 
(Stamp)  Rec'd  Phil.  Div.,  Sept.  14,  1912. 


Thomas  H.  Smith, 

Adjt.  Gen. 


79935 


5th  IND. 


Hq.  Philippines  Division,  Manila,  P.  I.,  Sept.  15,  1912— To  the  C.  0.,  Co.  I,  50th  Inf.,  through  the 
Comdg.  Gen.,  Dept.  of  Mindanao. 

2  IncLs. 

(Stamp)  Rec'd  Dept.  Mind.,  Sept.  24,  1912. 


3467 


6th  IND. 


Hq.  Dept.  of  Mindanao,  Zamboanga,  P.  I.,  Sept.  25,  1912— To  the  C.  0.,  Co.  I,  50th  Inf.,  Camp  Keithley, 
Mind.,  P.  I.,  through  the  Post  Commander. 

2  Incls. 

To  the  C.  0.,  Co.  I,  50th  Inf. 

(Stamp)  Rec'd  Co.  I,  50th  Inf.,  Sept.  26,  1912. 


—  9- 


7th  IND. 

Co.  I,  50th  Inf.,  Camp  Keithley,  Mind.,  P.  I.,  Oct.  4,  1912— To  the  Comdg.  Gen.,  Dept.  of  Mindanao, 
through  the  C.  0.,  Camp  Keithley,  P.  I. 

1.  Inclosed  are  extracts  from  the  post  orders  and  morning  report  of  this  company,  which  contain 
all  that  there  is  of  record  regarding  the  service  of  Corporal  Doe  referred  to  herein.  Inclosed  also  is 
affidavit  of  Corporal  Jones  as  to  Corporal  Doe's  service. 

2.  It  is  believed  that  the  records  of  the  headquarters,  Department  of  Mindanao,  may  contain  the 
information  desired. 

(3  Incls.  added)  Edward  French, 

5  Incls.  Capt.,  50th  Inf.,  Comdg. 


8th  IND. 

Hq.  Camp  Keithley,  Mind.,  P.  I.,  Oct.  5,  1912— To  the  Comdg.  Gen.,  Dept.  of  Mind. 

5  Incls. 

A.  C.  D., 
(Stamp)  Rec'd  back,  Dept.  Mind.,  Oct.  6,  1912.  Maj.,  50th  Inf.,  Comdg. 

3467  9th  IND. 

Hq.  Dept.  of  Mindanao,  Zamboanga,  P.  I.,  Oct.  12,  1912 — To  the  Comdg.  Gen.,  Philippines  Division. 

There  is  nothing  on  file  at  these  headquarters  bearing  on  the  service  of  Corporal  Doe  referred  to 
herein. 

5  Incls.  William  Jones, 

Brig.  Gen.,  Comdg. 
(Stamp)  Rec'd  back,  Phil.  Div.,  Oct.  23,  1912. 


79935  10th  IND. 

Hq.  Philippines  Division,  Manila,  P.  I.,  Oct.  24,  1912 — To  the  Comdg.  Gen.,  Dept.  of  Mindanao,  with 
directions  to  withdraw  the  affidavit  of  Corporal  Jon&s,  it  being  proposed  to  inclose  an  affidavit  from 
Sergeant  Blank,  who  is  on  duty  at  these  headquarters  and  who  is  prepared  to  furnish  a  more  com- 
plete affidavit  than  that  furnished  by  Corporal  Jones.    By  command  of  Major  General  White : 

Andrew  Brown, 
5  Incls.  Adjt.  Gen. 

(Stamp)  Rec'd  back,  Dept.  Mind.,  Nov.  3,  1912, 


10- 


3467  11th  IND. 

Hq.  Dept.  of  Mindanao,  Zamboanga,  P.  I.,  Nov.  4,  1912— To  the  Comdg.  Gen.,  Philippines  Division,  the 
foregoing  directions  having  been  complied  with. 

(Incl.  5  withdrawn)  William  Jones, 

4  Incls.  Brig.  Gen.,  Comdg. 

(Stamp)  Ree'd  back,  Phil.  Div.,  Nov.  15,  1912. 


79935  12th  IND. 

Hq.  Philippines  Division,  Manila,  P.  I.,  Nov.  16,  1912— To  The  Adjutant  General  of  the  Army,  invit- 
ing attention  to  the  preceding  indorsements  and  to  the  accompanying  inclosures. 

(1  Incl.  added)  James  0.  White, 

5  Incls.  Maj.  Gen.,  Comdg. 

(Stamp)  Rec'd  back,  A.  G.  0.,  Dec.  23,  1912. 


REQUIRED 

« 

1.  You  are  the  Commanding  Officer,  Co.  A,  20th  Infantry,  stationed  at  Ft.  Sheridan,  Illinois. 
Private  S.  B.  Jones  has  been  transferred  to  your  command  from  Company  F,  18th  Infantry,  stationed 
at  Jefferson  Barracks,  St.  Louis,  Missouri,  minus  his  Service  Record.  Write  a  letter  to  his  commanding 
officer  requesting  Service  Record.  Follow  this  letter  through  proper  channels  and  back  by  indorse- 
ment. 

2.  You  are  the  Commanding  Officer,  Co.  E,  65th  Infantry,  stationed  at  Ft.  Sill,  Oklahoma.  Pri- 
vate John  Smith  was  transferred  from  your  command  to  Co.  I,  19th  Inf.,  stationed  at  Fort  Sheridan. 
Illinois.  The  Commanding  Officer  of  that  Company  writes  you  stating  that,  while  you  have  Private 
Smith  charged  with  two  blankets,  he  claims  never  to  have  received  them.  Investigation  shows  that 
you  hold  his  personal  receipt  therefor,  and  that  these  blankets,  Numbered  76,  which  was  Private 
Smith 's  company  number,  were  not  turned  in  to  Company  Supply  Sergeant.  Write  original  letter  and 
your  Indoi-sement  covering  the  matter. 

3.  You  are  Commanding  Officer  of  Company  D,  15th  Inf.,  stationed  at  Ft.  Snelling,  Minnesota. 
Private  R.  Brown,  32  years  of  age  and  married,  wishes  to  take  examination  for  appointment  to  Provis- 
ional Second  Lieutenancy,  United  States  Army.  He  is  an  exceedingly  able  man  and  you  think  him 
good  material  for  commission.  The  facts  are  that,  before  he  can  take  this  examination,  his  disability 
as  to  age  and  marriage  must  be  waived.  Assuming  that  this  waiver  can  be  made  only  by  the  Adju- 
tant General  of  the  Army,  who  says  that  marriage  may  be  waived,  but  not  age,  prepare  Private 
Brown's  letter  to  you,  and  the  course  of  the  letter  to  the  Adjutant  General,  through  military  chan- 
nels, and  back  again  to  Private  Brown. 


11- 


NOTES  FOR   FIRST   LESSON 


^12  — 


SECOND  LESSON 

(Reference  A.  R.  280) 
The  Morning  Report 

The  Army  Regulations  require  (A.  R.  280)  that  each  Company  shall  keep  certain  reports,  among 
the  most  important  being  the  Morning  Report,  which  is  known  as  Form  No.  332,  A.  G.  0.  Morning 
Reports  are  bound  in  small  pamphlets  covering  one  month. 

In  them  is  kept  a  complete  record  of  daily  events.  That  care  should  be  exercised  in  their  prepara- 
tion is  obvious.     Daily  they  are  taken  to  the  Battalion  Sergeant-Major's  office,  checked,  and  returned. 

The  form  set  out  below  is  practically  self-explanatory.  Extended  elucidation  is  hardly  necessary. 
A  model  of  Remarks  is  also  set  out  below,  together  with  an  explanation  of  the  method  of  computing 
additions  and  deductions  of  rations. 

In  the  little  squares  are  noted  the  number  under  each  subject.  When  there  is  no  change  in  the 
remarks  from  day  to  day,  the  words  "No  Change,"  should  be  therein  written;  and,  under  "Record  of 
General  Events,"  matters  of  unasual  occurrence  should  be  noted. 


FORMS 


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C 

'A 

o3 

3 

m 

£ 

a 

3 

at 

1 

3 

CS 

II 
1' 

> 

1 

■8 

-a 

s 

c 

Sergeants,  first  class,  will  be 
reported  under  the  heading 
"Sergeants;**  prlyatea,  first  and 
second  class,  under  the  heading 
"Privates." 

SIGNATURE    OF    COM- 
MANDINa    OFFICER. 

C.  0. 

B.  M. 

CO. 

— 

— 

— 

.—. 

- 



•^ 

B.  M. 

C.  0. 

— 

— 

E.  M. 

C.  0. 
E.  M. 



_ 

— 



— 









" 

■"■" 

C.  0. 



— 

R.   M. 

(LEFT    SIDE) 


13  — 


REMARKS 

RATIONS. 

YOt 

Dth. 

For    Men. 

For    Auinials. 

Plo«. 

MinoB. 

PlD8. 

Minus. 

16 

17 

18 

19 

20 

(RIQHT    SIDE) 


(AT    THE    END    OP    PAMPHLET) 


RECORD  OP  GENERAL  EVENTS 


14 


MODEL 
Remarks  for  the  month  of  October,  1907 


1 

PTt.    Iluglies   from   duty   to  sick   In  lioBpltal;    Pvt.  Jordan   from   S.   D.    to   D.    S. 

PlOB. 

MIniu. 
HO 

2 

Pvt.    Bllllngsley    from   duty    to   sick    In    hospital:    Pvt.    Law    from    duty    to    sick    In  quarters. 
Nine   unassigned    recruits   attached    for   rations,    3   p.    m.,    1st. 

81 

3 

Corpl.    Renan   from   sick    In   hospital   to   quarters;    Pvt.    Boyd    from   sick   In   hospital  to  duty. 

Sergt.   Bullock    from   duty    to  sick    In    hospital;    Pvt.    Solar   from    quarters    to   hospital;   Corpl.    Renan   from  quarters   to  duty. 

16 

16 

4 

Sergt.    Neeley    from    hospital    to    S.    D.;    Pvt.    Mattocks    from    hospital    to    quarters;   Pvt.    Law   from   sick   In   quarters   to  duty. 
Pvt.    Lane   from   sick    In   quarters   to  hospital;    Pvts.    Chambers   and   Scagraves   from  duty   to   sick    In   hospital. 

14 

21 

5 

Pvt.   Cansey   from   duty    to   hospital;    Pvt.    Bolum    from    hospital    to   duty. 

Corpl.    Smith,    Pvts.    Lane,    Thompson,    Sanger,    Turner,    Bell,    and    Wall    from    D.    S.   In    the   field   to   duly. 

6 

70 

6 

6 

Pvt.    Close   from   duty   to  quarters;    Pvt.    Seagraves   from   hospital   to   duty. 

5 

7 

Pvts.    I^ne   and    Selrldge    from    hospital,    and   ^VlUlams    from    quarters    to   duty. 
Nine   unasslgned   recruits   left   company   at    1   p.    m.,   6th. 

8 

36 

8 

Sergt.  Bullock  from  hospital  to  duty. 

3 

9 

Corpl.    Jones   from    duty    to    furlough. 

2 

10 

Pvt.    Haynes   from  duty   to  hospital;   Pvt.    Hughes   from   hospital   to  duty. 

60XlO--^800+2(14=l.l(i4— 1U=1.0,%3. 

1 
204 

1 
111 

EXPLANATION 

The  model   illustrates    method   of   computing    additions    and    deductions   of   rations,    assuming  that  rations   are  drawn   for   a  period  of   ten   days. 

The  additions  and  deductions  should  be  made  for  the  unexpired  part  of  the  full-ration  period.  Examples:  Hughes  went  to  hospital  the  morning  of  the  1st 
— 10  rations  deducted;  he  returned  the  morning  of  the  10th — I  ration  added.  The  nine  recruits  received  one  meal  on  the  Ist,  which  Is  disregarded,  therefore.  9  days 
are  claimed;  they  left  after  two  meals  on  tlie  0th,  therefore,  4  rations  are  deducted.  The  detachment  from  the  field  on  the  5th  left  In  the  preceding  month,  and 
was  rationed  by  the  company.  Not  being  present  September  30  they  were  not  drawn  for,  hence  the  full  10  days  ahould  be  claimed.  The  figures  on  the  10th 
sliow    that    there   were   96    men    drawn    for,    and    also    the    deductions    and    additions, 

(Note:     This   model  contained   In  every   pamphlet.) 

REQUIRED 

You  are  Commanding  Officer  of  Co.  H,  9th  Inf.,  stationed  at  Ft.  Monroe,  Virginia.  For  the  pur- 
pose of  this  lesson,  it  is  assumed  that  the  month  is  July,  1917. 

Your  command  on  July  15,  1917,  consists  of  the  following:  1  Captain,  a  First  and  Second  Lieu- 
tenant, 1  First  Sergeant,  1  Supply  Sergeant,  9  Sergeants,  16  Corporals,  3  Cooks,  1  Mechanic,  no  Musi- 
cians or  Trumpeters,  128  Privates,  no  recruits,  none  on  Extra  or  Special  duty,  2  Sick,  1  in  Confine- 
ment, none  Absent,  no  Horses  or  Mules.    . 

On  July  16th,  1917,  Private  James  Wilson,  who  had  been  confined  in  the  Guard  House  for  thirty 
days  S.  C.  M.  approved  June  17,  1917,  returns  to  duty.  While  washing  windows,  at  about  8:00  a.  m., 
that  day,  Private  J.  C.  Smith,  fell  from  the  second  floor  of  the  barracks,  breaking  his  leg,  and  neces- 
sitating his  removal  to  the  hospital. 

On  July  17th,  1917,  Privates  J.  C.  Jones  and  Wm.  Brown,  engaged  in  a  quarrel.  They  were  both 
confined  in  the  Guard  House.  Corporal  Hal  Jennings,  who  had  been  sick  at  the  hospital  with  typhoid 
fever,  returned  to  duty.  Private  Jolui  Hunt  left  Camp  without  permission  at  6  o'clock  p.  m.,  July 
16-17,  and  was  absent  at  reveille,  July  17,  1917. 

On  July  18th,  1917,  at  9 :30  a.  m.,  fourteen  recruits  are  received  from  Jefferson  Barracks,  St. 
Louis,  Missouri.  On  account  illness  of  his  wife.  Sergeant  John  Green  is  given  a  pass  for  24  hours, 
beginning  at  7  a.  m.  Corporal  Henry  Prank  reduced  to  ranks  per  Spec.  C.  M.  July  14,  1917.  Com- 
pany out  on  five-mile  practice  march,  7  a.  m.  to  noon. 

On  July  19th,  Sergeant  Charles  King's  enlistment  expires  and  he  requests  discharge.  Corporal 
Oscar  Mint  is  promoted  to  Duty  Sergeant.  Private  John  Hunt,  who  had  been  absent  since  6  p.  m., 
July  16th,  without  leave,  returns  to  the  company  at  about  7 :30  p.  m.,  July  18,  1917.  He  is  confined 
in  the  Guard  House.     Sergeant  John  Green  returns  from  pass  at  6:30  a.  m. 

On  July  20th,  orders  are  received  transferring  Sergeant  George  Black  to  Recruiting  Duty.  For 
loud  talking  after  Taps,  Private  Sam  White  was  detailed  to  25  hours  Extra  Fatigue.  General  Jean 
Bordeau,  of  France,  visited  the  Post  and  reviewed  the  troops. 

Make  out  Morning  Reports  for  those  days,  showing  the  events  above  named. 


—  15- 


NOTES   FOR   SECOND   LESSON 


—10- 


THIRD  LESSON 

From  time  to  time,  the  Company  will  need  provisions  and  supplies.  There  will  also  be  those  in 
the  Company  who  will  become  ill  or  sustain  injuries.  These  matters  respectively  are  covered  by  Q. 
M.  C.  Form  223,  called  "Ration  Returns,"  and  Form  339,  A.  G.  O.,  called  "Daily  Sick  Report."  These 
will  be  the  subject  of  this  lesson. 


Ration  Returns 

At  the  beginning  of  each  month,  Ration  Returns  are  made  in  duplicate,  one  copy  being  sent  to 
Quartermaster  and  the  other  retained  for  files.  As  used  in  the  Ration  Returns,  the  term  "ration"  may 
be  defined  as  one  day's  substance  for  one  man.  Of  what  a  ration  may  consist  is  not  material  here.  It 
is  set  out  fully  in  A.  R.  1205.  i 

In  the  month  of  January,  there  being  31  days,  31  rations  would  be  drawn  for  one  man;  so 
that,  if  there  were  150  men  in  the  company,  exclusive  of  commissioned  officers  (whose  rations  are 
not  drawn  on  these  forms),  4650  rations  would  be  drawn  for  that  month.  Any  changes  during  the 
month  are  made  on  the  Ration  Returns  for  the  following  months.  Rules  for  making  additions  and 
deductions,  with  examples,  follow: 

RATIONS  TO  BE  ADDED. — TaJke  notice  that  if  an  enlisted  man  joins  an  organization  (as  a  re- 
cruit, or  from  furlough,  from  hospital,  or  from  detached  service)  after  the  usual  regular  ration  re- 
turn has  been  rendered  by  the  commanding  officer,  he  has  to  be  subsisted  on  the  rations  in  possession 
of  the  organization  which  had  been  drawn  before  his  arrival.  The  organization  thereby  becomes  en- 
titled to  add  to  the  next  ration  return  rendered  by  it  as  many  rations  as  there  were  days  from  the 
date  of  his  joining  to  the  end  of  the  ration  period  current  at  the  time.  If  more  than  one  man  joins, 
the  organization  is  entitled  to  add  to  the  next  ration  return  the  sum  of  all  the  rations  so  due  it; 
thus :  If  the  ration  period  of  the  last  ration  return  was  for  January  11  to  January  20,  and  the  num- 
ber of  men  joining  were  as  follows : 

Sergeant  Wolf,  from  detached  service,  Jan.  15 6  rations  to  Jan.  20 

Corporal  Jones,  from  furlough,  Jan.  12 9  rations  to  Jan.  20 

Private  Anderson,  from  hospital,  Jan.  19 2  rations  to  Jan.  20 

Detachment  15  men,  from  detached  service,  Jan.  18 45  rations  to  Jan.  20 

The  total  number  of  rations  to  be  added  to  the  ration  return  for  Jan.  21  to  Jan. 
31  would  be 62 

The  interest  of  the  commanding  officers  in  the  welfare  of  their  men  will  cause  them  to  see  that 
all  rations  due  their  organizations  are  properly  entered  on  the  ration  returns. 

RATIONS  TO  BE  DEDUCTED.— On  the  other  hand,  if  an  enlisted  man  leaves  an  organization 
(by  reason  of  expiration,  or  enters  hospital),  after  the  usual  regular  ration  return  has  been  rendered, 
the  rations  which  had  been  drawn  for  him  for  the  time  elapsing  from  the  date  of  his  leaving  to  the 
end  of  the  current  ration  period  are  left  in  the  possession  of  the  organization,  and  the  Government 
thereby  becomes  entitled  to  have  deducted  from  the  next  ration  return  as  many  rations  as  are  thus 
left  in  the  possession  of  the  organization  by  the  man  leaving.  If  more  than  one  man  leaves,  the  sum 
of  all  the  rations  left  behind  by  them  should  be  deducted,  thus:  If  the  ration  period  was  as  before, 
from  January  11  to  January  20,  and  the  number  of  men  leaving  were  as  follows: 

Corporal  Young,  on  furlough,  Jan.  14 7  rations  to  Jan.  20 

Private  Brown,  on  detached  service,  Jan.  16^ 5  rations  to  Jan.  20 

Private  Horn,  for  hospital,  Jan.  18 3  rations  to  Jan.  20 

Detachment  5  men,  on  detached  service,  Jan.  12 45  rations  to  Jan.  20 

The  total  number  of  rations  to  be  deducted  from  the  ration  return  for  Jan.  21 
to  Jan.  31  would  be 60 

Fractions  of  days  are  disregarded — if  a  man  reports  in  time  for  a  midday  meal  rations  are 
added  for  that  day — if  he  reports  in  time  for  supper  no  credit  is  taken.  The  reverse  is  true  when 
men  leave  an  organization. 

The  commanding  officer's  duty  to  the  Government  will  cause  him  to  see  that  all  proper  deduc- 
tions from  his  ration  returns  on  account  of  men  leaving  are  faithfully  made. 

—  17  — 


..lit       ■!<! 

For  notation  of  extra  issues,  see  A.  R.  1215. 


(FRONT) 


No. 


(Quartermaster's  Number) 


Ration   Return   of 
At 

No.  of  days 
Additions.  . . 


tm-t — 'a-iir,    •      .*.'> 


from ^  191 to 

persons  present No.  of  rations 

deductions ,  net  corrections 


.,  191. 


NUMBER 
RATIONS 
REQUIRED 


GARRISON 


FIELD 


RESERVE 


TRAVEL 


FILIPINO 


TOTAL 


No.  emergency  rations  required 

Other  issues  required,  quantities  actually  required  within  regulation    allowance: 


(No.    of   animals ) 


SOAP 

CANDLES, 
ISSUE. 

CANDLES, 
LANTERN. 

Lbs. 

MATCHES. 
Boxes. 

TOILET 
PAPER. 

FLOUR  FOR 
PASTE. 

TOWELS, 
HUCK. 

No.     . 

ICE. 

Lbs. 

Lbs. 

Pkgs. 

Lbs. 

Lbs. 

THIS  CERTIFICATE  AND  APPROVAL  COVER   THE    ISSUES   INDICATED  ON  THE   REVERSE  SIDE   HEREOF 

I  CERTIFY  that  this  Ration  Return  is  correct  and  that  the  last  regular  issue  of  rations  was  made  by 

,     Quartermaster  at ,  to  Include 

date   of 19 that   the   emergency  rations  entered  (if  any)  are  required  for  the  enlisted 

men  of  my  command,  and  the  money  value  of  all  previously  drawn  and  improperly  opened  or  lost  has  been  charged 
against  the  persons  responsible;  that  the  civil  employees  for  whom  rations  are  required  (if  any)  are  entitled  thereto 
under  the  regulations,  and  that  the  articles,  other  than  rations,  above  requested  are  necessary  for  the  public  service. 

In  charge  of  j       

Commanding  | 

Approved  and  ordered  issued.     The  total  rations  required  agree  with  the  morning  reports,   and  the  quantities  of 
other  articles  ordered  issued  are  necessary  in  the  public  service  and  within  the  regulation  allowance. 

Commanding. 

This    form   may    be   used    for   a    Brigade,    Regiment,    BattuUon,    Company,    Troop,    or  Battery,    a    Detachment,    Civil    Employees,    etc. 
Not  to  be  signed  In   duplicate. 

(BACK) 

REQUIRED 

Assuming  it  is  the  month  of  January,  1917,  make  out  Ration  Returns  for  Co.  E,  72  Inf.,  stationed 
at  Ft.  Riley,  Kansas,  command  consisting  of  151  men,  exclusive  of  officers.  Inventory  Avas  taken  in 
the  Commissary  on  December  27,  1916,  and  your  accounts  for  that  month  were  closed  on  that  date. 

The  following  data  will  be  found  in  the  Morning  Reports  for  November  and  December,  1916:  On 
December  27th,  your  Morning  Report  shows  present:  1  officer  and  151  enlisted  men.    Going  back  to 


-18- 


the  date  of  Commissary  Inventory,  which  was  November  26th,  1916,  you  find  the  following  data  from 
our  Morning  Report. 

November  26:  Present,  3  Officers,  149  Enlisted  Men. 

November  27 :  Private  Adkins  from  Duty  to  sick  in  Hospital. 

November  28:  Sergt.   Major  Remington  attached  to  Company  for  rations,  per  V.  0.  R.  C. 

November  29:  No  change. 

November  30:    Recruits  Adarason,  Taylor,  Black  and  Waring  assigned  to  company  per  Ser.  Record 
and  R.  S.  0.  149. 

December    1 :     No  change. 

December    2:     No  change. 

December    3:    Recruits  Adamson,  Taylor,  Black  and  Waring  from  Absent  to  Duty  as  Recruits. 

December    4:     Sergt.  Hand  from  Duty  to  Absent,  Sick  in  Dist.  Hosp.,  per  S.  0.  No.  203,  District 
Headquarters. 

December    5:     No  change. 

December     6:     No  change. 

December    7  to  20;     No  change. 

December  21 :    Pvt.  Rock  from  Duty  to  A.  W.  0.  L.  since  1 :30  P.  M.,  December  20th. 

December  22:     Capt.  Rolfe  fr.  D.  to  D.  S.  at  Fort  Riley,  Instructing  Recruits,  Battalion  per  V. 
0.  P.  C. 


December  23 
December  24 
December  25 
December  26 


No  change. 

Lt.  Brown  from  Duty  to  Leave  of  Absence  for  20  days,  per  S.  0.  No.  46  Post. 

No  change. 

No  change. 


ALLOWANCES 

Ice:  100  lbs.  per  day  for  100  men  or  any  fraction  under.  For  more  than  100  men,  add  1  lb. 
per  day  per  man. 

Candles:     .24  ounce  per  ration,  when  coal  oil  is  not  drawn. 

Matches:  Whatever  C.  0.  may  authorize.  However,  4  packages  or  48  boxes  is  sufficient,  ordi- 
narily. - 

Toilet  paper:     1  pkg.  of  1,000  sheets  for  each  60  rations. 

Soap:    .64  ounce  for  each  ration. 

DAILY  SICK  REPORT 

(Reference  A.-  R.  280) 

Instructions  for  the  preparation  of  this  report   (Form  239  A.  G.  0.)  follow: 

The  report  will  be  signed  by  a  commissioned  officer  of  the  company  and  by  the  medical  officer 
on  the  line  immediately  following  the  last  entry  for  the  occasion,  each  officer  using  only  one  line  for 
his  signature  and  title  and  signing  under  the  items  of  his  report.  The  first  entry  for  each  succeeding 
occasion  will  be  made  on  the  line  immediately  following  the  signatures  of  the  officers. 

The  report  of  the  company  officer  will,  if  practicable,  be  completed  before  the  report  is  sent  to 
the  medical  officer. 

If  the  company  officer  can  not  state  whether  the  alleged  sickness  or  injury  originated  in  the  line 
of  duty,  he  will  write  an  interrogation  mark  (?)  in  the  column  provided  for  such  expression  of 
opinion. 

In  order  that  the  report  may  be  clear,  erasures  are  prohibited.  A  line  drawn  across  an  erroneous 
entry  will  sufficiently  indicate  its  obliteration.  All  obliterations  and  corrections  must  be  authenti- 
cated by  a  certificate  of  the  officer  making  them,  written  on  the  margin  of  the  page. 

The  report  will  be  carefully  preserved  with  the  records  of  the  company  as  prescribed  in  Army 
Regulations  or  orders  of  the  War  Department. 

—  19  — 


Line  of  Duty 

Every  disease  or  injury  suffered  by  an  officer  or  soldier  while  in  the  miltary  service  of  the  United 
States  should  be  reported  as  originating  in  the  line  of  duty,  unless  the  reporting  officer  knows  per- 
sonally or  by  credible  information:  First,  that  the  disease  or  injury  existed  before  the  man  entered 
the  service;  second,  that  it  was  incurred  while  the  man  was  absent  on  furlough  or  without  permis- 
sion ;  or,   third,  that  it  resulted  from  willful  neglect  or  immoral  conduct  of  the  man  himself. 


COMPANY  OFFICER'S  REPORT 

MEDICAL   OFFICER'S    REPORT 

DATE 
191 

SURNAME         CHRISTIAN   NAME 

RANK 

WHEN 
TAKEN  SICK 

IN  LINE 

OF  DUTY 

(Ye>  or  No) 

IN  LINE 
OF   DOTY 
(Y(>  or  No) 

DISPOSITION 

. 

^ 

REQUIRED 

On  August  14,  1917,  while  in  Battalion  drill.  Sergeant  John  Smith,  suffered  a  sun  stroke.  He  was 
removed  to  hospital. 

On  August  15,  1917,  while  returning  to  the  barracks  in  a  drunken  condition,  after  Taps,  Corporal 
Henry  Stokes  fell  off  a  street  car,  sustaining  three  broken  ribs.    He  was  sent  to  the  hospital. 

On  August  16th,  1917,  Privates  Herman  Frank  and  George  Peters  engaged  in  a  quarrel  in  quar- 
tei's.  Sergeant  Joseph'  Thompson,  in  charge  of  quarters,  sought  to  quell  the  disturbance,  and  finally 
succeeded  in  so  doing.  The  men  sustained  injuries  as  follows :  Sergeant  Thompson,  a  broken  thumb, 
left  hand,  and  a  severe  scalp  wound;  Private  Frank,  badly  bruised  and  lacerated  face  and  wrenched 
back;  Private  Peters,  severe  knife  wounds  about  the  chest  and  neck.  All  of  them  were  taken  to  the 
hospital. 

Make  out  Daily  Sick  Keport  to  cover. 


—  20  — 


NOTES   FOR  THIRD   LESSON 

t 


—  21  — 


NOTES   FOR  FOURTH   LESSON 


.23~ 


FOURTH  LESSON 

I. 

The  Duty  Roster 

(Reference  A.  R.  282) 

Equality  in  the  distribution  of  duties  in  the  Company  is  the  object  sought  by  the  Duty  Roster, 
which  is  Form  342,  A.  G.  0.  When  kept  inaccurately,  it  works  unfairness  to  the  men,  breeds  discon- 
tent and  makes  impossible  that  perfect  morale  which  it  is  necessary  to  be  maintained  if  an  efficient 
company  is  desired. 

Duties,  therefore,  are  rotated.  If  there  are  ten  men,  for  instance,  available  for  Guard  Duty,  and 
Private  Jones  went  on  duty  on  the  15th,  he  would  not  normally  be  called  for  that  duty  again  until 
the  25th;  and  so  it  is  with  Kitchen  Police  and  other  duties. 

A  non-commissioned  officer  only  is  in  charge  of  quarters  daily.  AH  men  in  the  company,  except 
commissioned  officers.  First  Sergeant,  Quartermaster  Sergeant,  Cooks,  and  Mechanics  are  available 
for  Guard  Duty.     Assignments  of  commissioned  officers  for  Guard  Duty  are  made  from  Headquarters. 

Instructions  for  keeping  a  Duty  Roster  follow: 

GENERAL 

1.  The  duty  roster  for  troops,  batteries,  companies,  and  detachments  show  the  names  of  all 
enlisted  men  of  the  organization,  and  consists  of  two  parts': 

The  roster  for  guard  duty; 
The  roster  for  other  duties. 

The  man  longest  off  duty  (as  indicated  by  roster  numerals  in  the  former  case,  and  by  the  "date 
when  last  performed"  in  the  latter)   is  the  first  for  detail  for  such  duty. 

GUARD  ROSTER 

2.  Each  man  is  each  day  credited  with  the  number  of  days  that  he  has  remained  present  and 
available  for  duty  since  the  beginning  of  his  last  tour. 

3.  When  nonavailable  on  account  of  absence  without  leave,  in  arrest,  in  confinement,  or  on  pass, 
men  will  be  credited  same  as  they  would  have  been  had  they  remained  present  and  available 
for  duty,  the  numerals  being  inserted  in  the  same  square  just  above  the  letters  indicating  their 
proper  status.  Men  returning  to  duty  from  sick,  from  furlough,  detached  service,  extra  duty,  or 
special  duty  all  start  in  where  they  left  off.  Departures  from  this  instruction  may  be  authorized  by 
the  commanding  officer  when  a  strict  application  would  allow  an  improper  advantage  or  work  hard- 
ship. 

4.  The  abbreviations  should  be  strictly  adhered  to. 

5.  If  available,  but  not  required  for  guard  duty,  in  the  proper  place  opposite  the  soldier's  name 
will  be  placed  the  numeral  showing  the  number  of  days  since  he  performed  guard  duty.  The  perform- 
ance of  a  tour  of  main  guard  duty  is  indicated  thus :  ^^  Any  special  guard  duty,  such  as  stable  guard, 
may  be  similarly  indicated,  with  the  addition  of  the  initial  letter  in  the  open  half  space,  thus:  ^^ 

6.  The  detail  for  supernumerary  should,  as  a  rule,  fall  on  the  man  next  for  detail.  This,  how- 
ever, may  be  varied  so  as  to  "even  up"  the  detail. 

ROSTER  FOR  OTHER  DUTIES 

7.  At  the  beginning  of  the  month  insert  in  the  proper  column,  opposite  each  man's  name,  the 
date  when  he  last  performed  the  duty  specified,  using  the  abbreviated  name  of  the  month  and  the 
numeral. 

8.  When  a  detail  for  any  one  of  these  duties  has  been  determined  upon  (in  accordance  with  the 
general  instructions)  draw  a  line  through  this  date  and  insert  in  the  same  space  the  numeral  indicat- 
ing the  day  of  the  month.  If  detailed  again  for  this  duty  during  the  month,  draw  a  line  through  this 
last  date  and  again  insert  in  the  same  space  the  new  numeral,  and  so  on.     (See  model  roster.) 

9.  The  necessary  entries  relative  to  any  regular  duties  not  specified  on  the  roster  will  be  shown 
in  one  of  the  blank  columns  provided  for  that  purpose,  the  nature  of  the  duty  being  shown  in  the 
heading  of  the  column. 

10.  In  case  of  a  detail  for  detached  service,  a  hyphen  should  follow  the  numeral,  which  merely 
indicates  the  day  of  departure.  But.  since  detached  service  is  the  only  variable  duty  as  regards  length 
of  time,  it  is  the  day  of  return  that  determines  "when  last  performed;"  hence,  upon  the  man's  return 
from  detached  service,  draw  a  line  through  date  of  departure  and  insert  the  date  of  return  after  the 
hyphen. 

11.  At  the  end  of  the  month  the  dates  when  last  performed  are  transferred  to  the  proper  spaces 
on  the  roster  for  the  ensuing  month. 

ABBREVIATIONS  FOR  GUARD  ROSTER 

A.         — Absent  without  leave. 
Ar.       — Arrest  in  quarters. 

C.  ■ — In  confinement. 

D.  S.   — On  detached  service. 

E.  D.  — On  extra  duty. 


P. 

—On  furlough. 

p. 

— On  pass. 

Ret. 

— Recruit. 

S.  D. 

— On  special  duty. 

Sk. 

—Sick. 

(MODEL.) 


Dnrr  roster  of  company  a,  42d  infantbt, 


Rank. 

Kami. 

Natdbi  or  Bdtt  and  Wh«k  Last  PERroEMED. 

tlo. 

Charge  of  Quarters 
and  Room  Orderly. 

Fatigue. 

Kitchen  Police. 

I 

1st  Sergt. 

Ripley. 

1 

Q.  M.  Sergt. 

Jonet. 

1 

Sergt. 

Flack. 

29 
Sept.»l,V,!t,t«. 

Sept.  H.  30. 

2 

.. 

Rollins. 

.30 
Sopt.SQ,S,!i,K. 

Sept.  20. 

1 

Corpl. 

Hunt. 

Sept.  «e.»<,.ii. 

Aug.  10. 

2 

" 

Ewing. 

Sept.  Se,H,l«,ii!J. 

Sept.  \,  13. 

'    1 

Cook. 

Riley. 

i 

1 

Arllftccr. 

Foote. 

1 

Mn^n. 

Payne. 

1 

P»t. 

■  Adair. 

Aug.  84,6. 

Sept.  2a 

Sept.  6. 

1 

2 

.. 

.\daiii?. 

Sept.  25. 

Sept.  Ki,  28. 

Sept.  N,29. 

8 

.V 

Babcock. 

Aug.  188,9. 

Aug.S«,4. 

Sept.  V  21. 

4 

.. 

Campbell. 

14. 

15. 

18. 

5 

.. 

Dorsey. 

Aug.  H,  13. 

Sept.  15,29 

Sept.  21. 

1 

1 

FOB  THI  MONTH  OF  OCTOBER,  1907. 


(mooe:i_) 


Obakd  Eosted. 

1 

2 

3 

4J5 

G 

7 

8 

0 

10 

11 

12 

13 

V. 

1? 

113 

17 

13 

19 

20 

21 

22 

23 

24 

25 

26 

27 

28 

29 

30 

31 

No 

2 

3 

6 

4         S 
D.S.  D.S. 

6 

D.S. 

1         2 

3 
A. 

4 
A. 

6 
Ar. 

6 
Ar. 

7 

^ 

1 

2 

Sk. 

Sk. 

3 

4 

5 

6 

A- 

1 

F. 

F. 

F. 

F. 

2 

8 

4 

5 

D.S. 

M 

1 

2 

3 

4 

.     6 

6 
P. 

7 

A 

1 

2 

3 

4 

6 

6 

^ 

1 

.2 

D.S. 

D.S. 

D.S. 

D.S. 

3 

4 

6 

4 

6 

S.D.  S.D. 

S.D. 

S.D.I  S.D. 

S.D.I  S.D. 

S.D. 

S.D. 

S.D. 

S.D. 

S.D. 

S.D. 

S.D. 

S.D. 

S.D. 

8.D. 

S.D. 

S.D. 

S.D. 

8.D. 

6 

7 

A. 

1 

2 

3 

4 

S 

^ 

1 

2 

8 

4 

»:    6^1    i_ 

2 

S 

4 

6 

6 

7 

^ 

1 
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3 

4 

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6 

A. 

1 

2 

3 

4 

6 

6 

7 

^ 

^ 

r 

6 

^ 

1 
9 

2 

3 

4  1  Sk.  1  Sk. 
2  1      3  1      C. 

6 
S 
C. 

:d 

1 

2 

3' 

4 

6 

yS. 

1 
C. 

2 
0. 

3 
C           4 

6 

A 

1 

2 

3 

4 

S 

A 

1 

S 

S 

.     7 

8 

A 

1 

.6 
C. 

c. 

8 
C. 

g 
0. 

10 
C. 

U 

c. 

12 
C. 

13 

c. 

l4 
C. 

IS         18 
C.         C. 

17 
C. 

DiUharged. 

S 

4 

E.I). 

E.D.  E.D. 

e,d.!e.d.Ie.d. 

E.D. 

E.D. 

E.D. 

E.D. 

E.D. 

E.D. 

E.D. 

E.D. 

E.D. 

E.D. 

E.D.    E.D. 

E.D. 

E.n. 

E.D. 

6 

e 

7 

8 

9 

1 

9 

^ 

1 

2 

3         4 

s      e 

7         8 

9 

^ 

1 

2 

S 

4 

S 
P. 

%. 

7 
P. 

1            1 
8  1        9  !      10 

A 

1 

D.S. 

D.S. 

D.S.< 

2 

3 

4 

» 

« 

Ret. 

Ret. 

Ret. 

Ret.    Ret. 

Ret. 

Ret. 

Ret.    Ret. 

Ret. 

Ret. 

A. 

1 

2 

3 

4 

S 

7 
.  6        A. 

8 
A. 

9„ 

c. 

10 
c. 

1 

2 

3 

4 

6 

6 

7 

8 

r. 

F.   1   F.   1   F. 

F. 

F. 

F. 

7 

8 

9 

^\        1 

2 

3 

1 
41        S 

s 

7           8 

9 

10 

^ 

1 

2 

8 

4 

5 

e 

7 

8 

9 

1 

1 

1 

1 

1 



Rank. 

Name. 

NATURE    OF    DUTY     AND    WHEN     LAST    PERFORMED. 

No. 

Charge  of  Quarters 
and    Room    Orderly. 

Fatigue. 

Kitchen  Police. 

' 

4 

JtS"'"* 

(LEFT   SIDE) 
■24  — 


GUARD   EOSTER 

1 

2 

3 

i 

5 

6 

7 

8 

9 

10 

11 

12 

13 

14 

15 

16 

n 

18 

19 

20 

21 

22 

23 

24 

'25 

26 

27 

28 

29 

30 

31 

No. 





— 































» 

(RIGHT    SIDE) 


REQUIRED 

Make  up  a  list  of  fourteen  names.  Among  them,  let  there  be  2  duty  sergeants  and  2  corporals; 
the  rest  privates.  Distribute  the  duties  named  on  the  Duty  Roster  aniong  them  equally  for  31  days, 
according  to  the  above  instructions. 

11. 

The  Monthly  Return 

Form  No.  30,  A.  G.  0.,  is  self-explanatory.  Only  the  form,  which  contains  the  instructions,  will 
be  set  out.  The  term  "Within  the  Department,"  means  within  the  jurisdiction  of  the  Central  De- 
partment, or  other  Departments  into  which  the  country  is  divided,  and  within  which  the  command 
making  the  return  happens  to  be  located.     "Without  the  Department,"  of  course,  means  the  opposite. 

OFFICERS,  PRESENT  AND  ABSENT,  ACCOUNTED   FOR   BY    NAME 

NOTE  2. — Officers  will  be  accounted  for  by  name  under  the  following  headings  and  in  the  order  named;  1,  Present;  2,  Absent; 
^,    Resigned,   died,    or  transferred:    4,    Attached. 

NOTE  3. — The  date  (with  number,  date,  and  source  of  order)  on  wliich  an  officer  is  assigned,  attached,  transferred  to,  or  re- 
lieved from  duty  with,  joins  or  rejoins,  the  organization,  assumes  or  is  relieved  from  the  command  of  It,  or  from  any  special  duty, 
also  all  absences  of  whatever  duration  or  from  whatever  cause,  with  authority  therefor,  and  dates  of  departure  and  return  will  be 
stated   opposite   his   name. 

NOTE  4. — All  cases  of  absence,  the  nature,  commencement  of,  and  termination,  and  periods  authorized,  with  numbers,  dates,  and 
sources    of    orders    (and    In   case    of    absence    on    detached    service,    sick,    or   in   confinement,    the  place   of   absence)    will   be  stated   on   the 

first    return;    on    subsequent    returns,    while    such    absences    continue,  will   be  noted,    *' since 

(month)  (Nature  of  absence.)  (Month,  date,  and  year.) 

See  return 191  ....'* 

(First  return  tiearing  the  entry.) 

NOTE  5. — Opposite  the  names  of  officers  who  have  resigned  or  been  trftnaferred  from  the  organization  will  be  noted  the  date  of 
resignation  or  transfer,  with  number,  date,  and  source  of  order,  and  opposite  the  names  of  those  who  have  died,  the  date,  place,  and 
cause   of   death. 


NAME 


RANK 


REMARKS 


30 

m 

H 
c 

Z 

o 
■n 


RECORD  OF  EVENTS 

NOTE   6. — Actions    in    which    the   organization,   or   any    portion    of   tt,    has   been    engaged,    scouts,    marches,    maneuvers    of    stations,    and    everything    of    interest 
relating  to  the  discipline,  efficiency,  or  service  of  the  organization,   will  be  minutely   and    carefully    noted,    with   dates,    places,    distances   marched,    etc. 
NOTE  T. — The   name  and  rank  of  officers  and  soldiers  killed,   missing,   or  wounded  In  action,   with  dates  and  places,   will  be  accurately  noted. 


■25- 


NOTE  ]. — On  the  first  day  of  each  month  every  officer  commanding  a  company,  troop,  or  battery  will  send  a  copy  of  tlila  return  to  regimental  headquarters 
(In  case  of  Coast  Artillery  to  coast  defense  headquarters,  and  in  case  of  Engineer  companies,  to  battalion  headquarters),  and  every  officer  commanding  a  company, 
troop,  or  battery  not  forming  a  part  of  a  regiment,  battalion,  or  squadron  will  send  a  copy  to  The  Adjutant  General  of  the  Army.  The  return  will  be  made  out 
in  duplicate  and  one  copy  retained.  The  retained,  copy  will,  if  neceJ^sary,  be  loaned  to  post  headquarters  for  the  preparation  of  the  post  return.  The  malting  of 
•arbon  copies   is   authorized,    but   they   must   be  clear   and  distinct  and   the   original  copy    must  be  the  one   forwarded. 


stationed  at. 


(Organization.) 


(Regiment) 


CONDITION    OF   THE    ORGANIZATION    AT    MIDNIGHT     C 

N   THE   LAST   D/ 

<y  OF. . 

191 : 

OFFICERS 

ENLISTED   MEN 

strength    Last 
Monthly    Return 

1 

a 

•a 
n 

1 

to 

c 

.2 

*5 

HORSES 

riECES    OF 
ARTILLERY 

Z 
a 

Vi 

a 

ABSENT. 

TOTAL. 

a 

02 
B 
fS 

ABSENT 

TOTAL 

o 
O 

a) 

3 

1 

> 

.2 
3 

s 

a 
o 

« 

4-.    ^^ 

=  s 

s  = 

P 
is 

Within  the  Dept 

II 

-3 
Is 

O 

U4 

* 

•Officers  and  enlisted   men  attached  will  be  reported  on  this  line,   but  will   not  be  Included   In   any   of   the   totals. 

Number  of  men  to  be  discharged  during  the  next  three  months ;  number  who  will  probably  reenlist. 


EFFECTIVE    STRENGTH:    Officers ;    enlisted  men 


(Effective  strength  will  be  reported  only  In  campaign,  and  In  determining  such  strength  only  those  who  are  available  for  service  in  line  of  battle  will  be 
Included.  Officers  or  enlisted  men  who  are  sick  or  disabled,  on  duty  in  any  of  the  staff  or  supply  departments,  or  for  any  other  reason  are  not  available  In 
Ine  of   battle,   will  be  excluded.) 

ALTERATIONS   SINCE   LAST   MONTHLY   RETURN 


OFFICERS 

ENLISTED  MEN 

CJAIN 

LOS.S 

GAIN 

LOSS                                                                                1 

c  a  >-' 

o  £^ 

a  =  p 

ir 
>.«  = 

(a 

DIED 

1 
"a 

■a 

o 

2 

s 

it 

3  e. 

tn 

a 

0) 

>> 

a| 

Total. 

DISCHARGED 

i 

Si 

•s 

1 

s 

DIED 

0) 

1 

c 

Total 

.2  = 
•o-S 

So 

1^1 

5.1:  « 
o  s  « 

o 

s 
2    . 

o 

CO 

1 

O 
iS3 

•-  a 

T3 
Sid 

la 

c 

a- 

c 

1 

11 

Commanding   Organization. 
(BACK) 

REQUIRED 

You  are  commanding  Company  A,  14th  Infantry,  stationed  at  Ft.  Leavenworth,  Kansas.  On 
June  30,  1917,  there  are  in  your  command,  1st  Lieutenant  Arthur  Brown,  2nd  Lieutenant .  John  Hen- 
derson.    It  is  July,  1917. 

All  commissioned  officers  are  present.  Your  command  consisted,  on  June  30,  1917,  of  148  men, 
exclusive  of  officers.  It  gained  seven  men,  recruits,  since  the  previous  return.  'They  arrived  and  joined, 
July  2,  1917,  from  Jefferson  Barracks,  St.  Louis,  Missouri.  Their  names  are  Herman  Frank,  Geo. 
Crosby,  Peter  Hofmyster,  Fred  Lake,  Jos.  Barnes,  Edw.  Wall  and  Roy  Davis. 

Private  Charles  Henry  was  assigned  on  Detached  Service  at  the  Aviation  School,  Toronto,  Can- 
ada, on  July  1,  1917.  Private  J.  H.  Doggrell  left  camp  without  permission  at  7:35  p.  m.,  July  3, 
1917,  and  has  never  been  heard  from  since.  Sergeant  Browning's  furlough  (30  days)  commenced 
July  15,  1917.  You  know  he  returned  to  his  home  in  Delaware.  While  replacing  a  burnt-out  fuse  in 
the  barracks  on  July  16th,  1917,  Sergeant  John  Williams  received  a  mortal  electrical  shock. 

The  enlistments  of  Privates  Wells  and  Down  expire  on  August  15th  and  September  12,  1917,  re- 
spectively. First  Sergeant  Frank's  enlistment  expires  on  October  8,  1917,  while  the  enlistment  of 
Sergeant  Rutledge  will  expire  on  December  1,  1917. 

On  account  of  the  continued  illness  of  Sergeant  Rutledge 's  wife,  he  has  said  to  you  definitely  he 
would  not  re-enlist;  nor  will  Private  Wells,  who  wishes  to  join  his  father  in  business.  All  the  others 
have  told  you  they  would  re-enlist. 

Having  successfully  passed  the  examination,  Sergeant  Paul  Brown  was  commissioned  a  Second 
Lieutenant  on  July  19th,  1917,  and  was  immediately  assigned  to  duty  with  your  company  (S.  0.  No. 
79,  W.  D.  1917,  and  R.  S.  0.  No.  27,  July  26,  1917.) 

Prepare  Monthly  Returo  to  cover. 


•26- 


FIFTH  LESSON 


THE  SERVICE  RECORD 


References : 


A.R. 

1361 

118 

124 

Art  XVI 

1535 


1451 

938 

1337 

135 

138 

115 


The  Service  Record  (Form  29,  A.  G.  0.)  of  the  Soldier  is  his  complete  personal  history.  During 
the   enlistment  period,  it  follows  him  wherever  he  goes. 

In  the  Descriptive  List  contained  in  the  form  set  ont  below,  there  will  be  noticed  a  statement  as 
follows:  "Indelible  or  permanent  marks  and  physical  defects  at  enlistment."  In  this  space  will  be 
noted  the  existence  of  any  of  the  marks  mentioned.  The  marks  should  be  carefully  measured,  de- 
scribed and  their  location  given  accurately.     Abbreviations  are  used  wherever  possible. 

For  example:  If  "A"  had  a  scar  over  right  eye  one-half  inch  long,  from  a  cut,  it  would  be  set 
out  thus:  "S  y^  in.  over  Rt  eye  Cut."  Or,  if  he  had  an  American  eagle  tattooed  on  his  right  fore- 
arm, it  would  be  mentioned  thus:  "Tattoo  Amer.  Eagle,  Rt  forearm."  Or,  should  he  have  a  scar 
running  in  zig  zag  fashion,  3  in.  x  6  in.,  dotwn  the  right  side  of  right  leg,  the  result  of  a  burn,  it 
would  be  noted  thus:     "Irr.  S.  3  in.  x  6  in.  Rt.  side  Rt  leg;  burn." 

Additional  instructions  and  form  follow: 


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REQUIRED 

Henry  Schmidt,  age  31  years,  single,  residing  at  4112  Chouteau  Ave.,  St.  Louis,  Missouri,  on 
August  1,  1917,  accepted  for  enlistment  in  Detroit,  Michigan,  designating  as  friend  to  be  notified  in 
case  of  emergency,  Frank  Caldwell,  1462  South  Broadway,  St.  Louis,  Missouri. 

He  presents  a  previous  Honorable  Discharge,  reason,  expiration  enlistment  period,  dated  May  15, 
1917,  at  Fort  Riley,  Kansas,  and  signed  by  George  P.  Brewster,  Captain,  Company  A,  47th  Infantry, 
showing  among  other  things,  the  following  data: 

1st  enlistment  period;  no  previous  service;  sergeant;  expert  rifleman;  character,  excellent. 

An  excerpt  from  said  discharge  follows: 

"Said  Henry  Schmidt  was  born  in  St.  Louis,  in  the  State  of  Missouri,  and  when  enlisted  was 
twenty-seven  and  three-fourths  years  of  age,  by  occupation  a  carpenter,  had  blue  eyes,  It.  bro.  hair, 
and  light  complexion,  and  was  five  feet  nine  inches  in  height." 

When  a  child,  he  was  severely  scalded  about  the  left  neck  and  chest,  the  sear  of  which,  being  5  in. 
X  4%  in.,  is  still  quite  visible.    It  runs  in  an  irregular  fashion.     He  wears  a  9^^  D  shoe. 

He  was  accepted  for  enlistment  on  the  date  first  mentioned,  and  was  assigned  to  the  Recruiting 
Station  at  Jefferson  Barracks,  St.  Louis,  Missouri ;  arriving  there  on  August  5th,  1917,  at  which  time 
he  was  vaccinated  for  small-pox,  and  received  the  first  inoceulation  against  typhoid.  On  August  6th, 
he  was  assigned  to  Co.  E,  34th  Infantry,  stationed  at  Texas  City,  Texas;  joining  that  command  on 
the  8th  of  August,  receiving  second  inoceulation  for  typhoid  four  days  later,  and,  the  third,  a  week 
from  the  date  last  named.  His  small  pox  vaccination  was  successful;  and  he  is  protected  against 
typhoid. 

He  shortly  qualified  (G.  0.  No.  146,  Hd.  34th  Inf.  Sept.  1,  1917)  as  an  expert  rifleman;  and  was 
promoted  to  corporal,  November  1,  1917,  and  was  made  a  duty  sergeant,  January  2,  1918. 

On  January  15,  1918,  his  company,  together  with  other  companies  in  the  34th  Infantry,  was  or- 
dered to  Dallas,  Texas,  to  quell  disturbances  along  the  line  of  the  I.  &  G.  N.  R.  R.,  whose  employes 
had  gone  on  a  strike  on  the  8th  of  that  month.  The  situation  was  beyond  the  control  of  the  State 
authorities,  who  requested  federal  assistance.  Several  severe  engagements  between  his  company  and 
the  strikers  followed,  the  most  important  beginning  at  5  a.  m.,  January  28,  1918,  and  ending  5  a.  m., 
January  30,  1918.  His  company  lost  18  men  killed  and  22  wounded,  and  the  casualties  suffered  by 
the  strikers  were  greatly  in  excess  of  that  number.  Schmidt  suffered  a  scalp  wound  at  the  base  of 
the  skull,  which  apparently  was  not  serious.  He  was,  however,  taken  to  the  hospital,  where  he  was 
confined  for  about  three  weeks  and  discharged,  his  wound  having  supposedly  healed  entirely. 

—  32^ 


After  two  or  three  months  had  transpired,  Schmidt's  actions  became  queer.  On  May  12th,  his 
mind  became  blank,  and  he  was  thereupon  sent  to  the  Government  Hospital  for  the  Insane,  Wash- 
ington, D.  C,  for  observation  and  treatment.  He  remained  at  that  hospital  from  May  14,  1918,  the 
date  of  his  arrival  there,  until  October  1,  1918,  at  which  time  he  was  sent  back  to  his  company,  cured. 
During  his  stay  at  that  hospital,  he  underwent  several  operations  on  his  skull. 

Upon  his  arrival  at  the  company's  station,  October  3,  1918,  he  applied  to  his  company  commander 
for  a  furlough,  which  was  refused.  He  disappeared  about  6:30  p.  m.,  October  4,  1918,  and,  on  No- 
vember 15,  1918,  was  apprehended  by  civil  authorities  at  Fresno,  California,  as  a  deserter  and  returned 
to  military  control,  Presidio,  San  Francisco,  California.  Thirty  days  later,  he  was  tried  for  desertion 
and  sentenced  to  18  months  at  the  United  States  Disciplinary  Barracks,  Ft.  Leavenworth,  Kansas  (G. 
C.  M.  0.  Np.  34,  Western  Dept.  Dec.  17,  1918).  His  conduct  being  excellent,  he  applied  for  restoration 
to  duty  August  2,  1919,  was  restored  to  duty  on  September  2,  1919^  6th  Ind.  letter  W.  D.,  Aug.  28, 
1919  (G.  0.  No.  75,  C.  D.  1919),  and,  on  December  2,  1919,  was  sent  to  Jefferson  Barracks,  St.  Louis, 
Missouri,  unassigned,  from  whence  he  was  assigned  to  Co.  K,  59th  Inf.,  Vancouver  Barracks,  Washing- 
ton, tel.  instr.  W.  D.  S.  0.  No.  87,  Jefferson  Barracks,  Mo.,  with  following  charges:  $50  bonus  for  ap- 
prehension and  delivery  into  D.  0.  M.  West  Dept.  Nov.  28,  1918;  $128.75  cost  of  transportation  for 
prisoner  and  one-half  cost  for  guard  from  San  Francisco  to  Ft.  Leavenworth,  Kans.,  arriving  at  and 
joining  said  company  on  Jan.  3,  1920,  where  he  remained  until  he  was  furloughed  into  the  reserve; 
character  excellent. 

Except  while  he  was  confined  at  the  Government  Hospital  or  in  prison,  he  deposited  $15  quarterly. 

Assuming  that  he  was  always  paid  on  the  first  day  of  the  month  for  services  during  preceding 
month,  prepare  Service  Record  to  cover  his  case. 


NOTES   FOR   FIFTH   LESSON 


_ai 


SIXTH  LESSON 

At  the  termination  of  an  enlisted  man's  service,   Discharges  and  Final   Statements   are  given  to 
him.     In  this  connection,  Ai'ticle  XXI,  Army  Regulations  should  be  carefully  studied. 

I. 

THE  DISCHARGE 

There  are  three  kinds  of  Discharges,  to-wit,  Honorable   (Form  525  AGO),  Dishonorable   (Form 
527  AGO)  and  plain  Discharge  (Form  526  AGO).     They  follow: 

HONORABLE  DISCHARGE  FROM  THE  UNITED  STATES  ARMY 
TO  ALL  WHOM  IT  MAY  CONCERN: 

This  is  to  Certify,  That a of of  the Regiment  of , 

as  a  Testimonial  of  Honest  and  Faithful  Service,  is  hereby    Honorably    Discharged    from    the    United 
States  Army  by  reason  of 

Said was  born  in ,  in  the  State  of ,  and  when 

enlisted  was years  of  age,  by  occupation  a ,  had eyes, 

hair, complexion,  and  was feet inches  in  height. 

Given  under  my  hand  at this , day  of ,  one  thousand 

nine  hundred  and 


(COLOR  WHITE)  Commanding. 

(FRONT) 

ENLISTMENT  RECORD 

Name: Grade: 

Enlisted ,  at ,   for years. 

Serving  in enlistment  period  at  date  of  discharge. 

Previous  service: 

Noncommissioned  officer: 

Marksmanship:    

Horsemanship:  ;. 

Battles,   engagements,   skirmishes,   expeditions: ® 


Knowledge  of  any  vocation : 

Wounds  received  in  service: 

Physical  condition  when  discharged: 

Typhoid  prophylaxis   completed 

Married  or  single : 

Character :  

Remarks :  


Signature  of  soldier : 

Is recommended  for  reenlistment. 


Commanding.. 
(BACK; 


DISHONORABLE  DISCHARGE  FROM  THE   UNITED  STATES  ARMY 

TO  ALL  WHOM  IT  MAY  CONCERN: 

This  is  to  Certify,  That ..a of of  the Regiment 

of is  hereby  Dishonorably  Discharged  from  the  United  States  Army  by  reason  of  the 

sentence  of  a  General  Court-Martial 

Said was  born in ,  in  the  State  of ,  and  when 

enlisted  was years  of  age,  by  occupation  a ,  had eyes, hair, 

complexion,  and  was feet inches  inheight. 

Given  under  my  hand  at this  day  of ,  one  thousand  nine  hundred  and 


(COLOR  YELLOW)  Commanding. 

(FRONT) 

ENLISTMENT  RECORD 

Name:    Grade:   

Enlisted ,  at ,   for years. 

Serving  in enlistment  period  at  date  of  discharge. 

Previous  service:  


Noncommissioned  officer:  

Marksmanship:    

Horsemanship:  

Battles,   engagements,   skirmishes,   expeditions: 


Knowledge  of  any  vocation : 

Wounds  received  in  service : 

Physical  condition  when  discharged ; 

Typhoid  prophylaxis   completed 

Married  or  single: 

Character :  

Remarks :  


Commanding.. 

(BACK) 
—  36  — 


DISCHARGE  FROM  THE  UNITED  STATES  ARMY 

TO  ALL  WHOM  IT  MAY  CONCERN: 

This  is  to  Certify,  That... • t 

is  hereby  Discharged  from  the  military  service  of  the  United  States  by  reason  of  | 

Said was  born  in ,  in  the  State  of 

When  enlisted  he  was years  of  age  and  by  occupation  a He  had eyes, hair, 

complexion,  and  was feet inches  in  height. 

Given  under  my  hand  at this  day  of ,  one  thousand  nine  hundred  and 


Commanding. 


•Insert  grade  and  company   and  regiment  or  corps  or  department;   e.   g.»  "Corporal,  Company  A,  Ist  Infantry;"   "Sergeant,  Quartermaster  Corps;' 

"Sergeant,    First   Class,    Medical   Department." 
tlnsert   "Regular  Army,"   "Volunteer  Army."   "Regular  Army  Reserve,"  or   "Enlisted  Reserve  Corps,"  as  the  case  may   be, 
tState   fully    actual    cause   of   discharge,    giving   number,    date,    and    source   of  order  or  description   of  authority    therefor. 


(COLOR  BLUE)  (FRONT) 


ENLISTMENT  RECORD 

Name:    Grade:    

Enlisted ,  at „...IL:;^™; 

Serving  in enlistment  period  at  date  of  discharge. 

Prior  service:* 

Noncommissioned  officer:  

Marksmanship,  gunner  qualification  or  rating  :t 

Horsemanship: 

Battles,   engagements,   skirmishes,   expeditions : 


Knowledge  of  any  vocation : 

Wounds  received  in  service: 

Physical  condition  when  discharged ; 

Typhoid  prophylaxis  completed 

Paratyphoid   prophylaxis   completed.. 

Married  or  single: 

Character :  

Remarks :  


Signature  of  soldier: 

Is  not  recommended  for  reenlistment. 


Commanding.. 


•Give    company    and    regiment    or    corps    or    department,    with    inclusive  dates  of  service  in  each  enlistment. 
tGive    date   of   qualtflcation   or   rating   and   number,    date,    and   source  of  order  announcing  same. 


(BACK) 
—  37  — 


REQUIRED 

(1)  Frank  Nielson,  enlisted  at  Detroit,  Michigan,  on  July  28,  1917,  his  twenty-first  birthday; 
having  been  born  in  St.  Louis,  Missouri.  He  is  an  expert  stenographer,  and  a  year  after  joining 
you,  he  was  made  Company  Clerk,  and,  six  months  later.  First  Sergeant,  which  grade  he  held  at 
the  expiration  of  his  enlistment.  He  drew  expert  rifleman's  pay.  He  received  smallpox  vaccination 
and  completed  typhoid  prophylaxis  three  weeks  after  his  enlistment.  His  demeanor  as  a  soldier  was 
excellent.     He  is  71  inches  tall,  weighs  180  lbs.,  eyes    grey,  hair  black,  complexion  dark. 

(2)  Charles  Snelling  joined  your  command  on  May  1,  1917.  He  enlisted  at  Chicago,  Illinois, 
where  he  was  born,  when  he  was  25  years  and  6  months  old,  on  March  20,  1917.  He  is  perfectly 
willing  and  obedient.  Few  men  in  the  company  tried  harder  to  acquire  military  knowledge  and  per- 
fection than  he.  However,  after  what  you  considered  a  fair  and  thorough  trial,  to-wit,  six  months,  you 
concluded  that  he  never  could  become  a  soldier.  He  failed  to  qualify  in  marksmanship.  He  is  70  inches 
tall,  weighs  175  lbs.,  has  blue  eyes,  brown  hair,  complexion  dark;  was  properly  vaccinated  and  com- 
pleted typhoid  prophylaxis  on  June  1,  1917. 

(3)  Michael  Grady  was  transferred  to  and  joined  your  command  from  Co.  B,  72d  Inf.,  on  July 
2,  1917,  per  S.  0.  No.  46,  C.  D.  1917.  He  was  an  expert  accountant,  and,  when  the  stewardship  of 
the  Post  Exchange  became  vacant,  he  was  appointed  to  the  place  on  November  1,  1917.  When  the 
books  of  the  exchange  were  inspected  by  the  Inspector  General  on  April  2,  1918,  it  was  found  that 
he  had  a  shortage  of  $1,200  in  his  accounts;  and,  after  severe  questioning,  he  admitted  having  em- 
bezzled the  said  amount  of  money.  He  was  immediately  confined  in  the  Guard  House,  and,  in  thirty 
days,  was  tried.  He  was  found  guilty  and  sentenced  to  dishonorable  discharge  from  the  Army  and 
five  years  penal  servitude  in  the  Federal  Prison  at  Ft.  Leavenworth,  Kansas  (G.  C.  M.  0.  No. 
42  C.  D.  1918).  Just  previous  to  the  discovery  of  his  shortage,  he  had  been  promoted  from  corporal 
to  sergeant.  He  was  born  in  Dublin,  Ireland.  His  age  at  this  enlistment  was  29  years  and  3  months, 
and  he  enlisted  at  San  Francisco,  California,  May  1,  1916,  having  just  finished  a  term  of  enlistment 
with  Co.  I,  1st  Inf.,  stationed  at  that  place.  His  eyes  were  brown,  hair  black,  complexion  dark,  and 
he  was  72  inches  tall.  Vaccinated,  and  completed  typhoid  prophylaxis,  March  16,  1917.  He  drew 
pay  as  Marksman. 

The  data  above  given  is  everything  known  about  the  men.  Assuming  that  your  were  command- 
ing Co.  D,  40th  Inf.,  to  which  they  belonged,  make  out  proper  discharges  to  cover.  Your  station  is 
Texas  City,  Texas. 

II. 

THE  FINAL  STATEMENT 

Reference:  Article  XXI,  A.  R. 

Upon  the  discharge  of  an  enlisted  man,  his  Company  Commander  will  issue  to  him  final  statement 
(form  W.  D.  370)  in  duplicate,  except  in  cases  where  a  soldier  has  forfeited  all  pay  and  allowances 
and  has  no  deposits  due  him;  in  which  event  his  commanding  officer  will  furnish  him  with  a  full  state^ 
ment  in  writing  of  the  reasons  why  such  final  statement  is  not  furnished. 

Instructions  for  the  preparation  of  Final  Statements  follow:  (See  par.  148J  A.  R.  and  par.  50 
Compilation  G.  O.  and  Circulars  and  Bulletins  W.  D.,  1881-1915.) 

1.  Final  statement  will  be  given  as  follows.^  Final  statement,  in  duplicate,  properly  certified  to 
by  his  immediate  commander,  will  be  given  with  th  e  discharge  certificate  to  every  soldier  upon  his  dis- 
charge from  active  service  (except  as  otherwise  prescribed  by  Army  Regulations)  or  with  the  reserv- 
ist's descriptive  card  upon  furlough  to  the  reserve,  and  will  be  presented  to  the  quartermaster  for  the 
pay  due  him.  The  payment  made  will  be  noted  on  the  discharge  certificate  or  upon  the  reservist's 
descriptive  card  except  when  the  final  statement  has  been  transferred. 

2.  Letter  of  notification. — Notification  of  discharge  or  furlough  to  the  reserve  will  be  furnished 
only  in  case  of  an  enlisted  man  who  is  discharged  from  active  service  or  furloughed  to  the  reserve  at 
^  place  at  which  there  is  available  no  officer  provided  with  funds  to  make  payment  on  final  state- 

—  38  — 


raeuts.  In  these  eases  the  officer  who  prepares  the  final  statement  will,  at  least  one  week  before  the 
discharge  or  furlough  takes  effect,  send  by  mail  to  the  quartermaster  who  is  to  pay  the  account  a 
notification  of  discharge  or  furlough,  stating  therein,  in  his  own  handwriting,  the  date  of  last  payment 
to  the  soldier,  and  his  credits  and  debits,  both  in  words  and  figures,  and  other  data  essential  for  proper 
payment  or  identification.  The  officer  will  require  the  soldier  to  affix  his  signature  to  the  notification, 
or  if  he  can  not  write  his  name  such  fact  will  be  stated  thereon. 

Blank  forms  for  this  notification  will  be  supplied  by  The  Adjutant  General  of  the  Army.  The 
officer  issuing  the  final  statement  will  inform  the  soldier  of  the  location  of  the  quartermaster  to  whom 
he  shall  apply  for  payment. 

3.  Responsibility  of  certifying  officer. — Officers  signing  and  certifying  to  the  correctness  of  final 
statements  will  be  held  responsible  for  their  accurate  preparation  and  also  for  disregard  of  plain  in- 
structions as  made  known  through  Army  Regulations,  orders,  and  notes  on  the  blank  forms.  Officers 
responsible  for  overpayment  on  erroneous  final  statements  will  be  required  to  refund  the  amounts 
overpaid  if  it  is  found  impracticable  to  make  collection  from  the  party  overpaid. 

4.  Money  amounts  to  be  written  in  words  and  figures.— Money  amounts  in  all  cases,  except  in 
the  case  of  the  "List  of  Deposits"  on  the  outer  last  fold,  will  be  written  out  in  full,  the  writing  to  com- 
mence close  to  printed  matter  on  left-hand  side,  and  also  expressed  in  figures. 

5.  Travel  allowances. — Enlisted  men  of  the  Regular  Army  when  entitled  to  travel  allowances 
upon  discharge  from  active  service  or  upon  furlough  to  the  reserve  are  entitled  to  same  from  place 
of  discharge  or  furlough  to  place  of  acceptance  for  enlistment,  regardless  of  place  at  which  actually 
enlisted.  The  place  of  actual  enlistment,  if  different  from  the  place  of  acceptance,  will  in  no  case  be 
considered  in  determining  the  travel  allowances  due. 

6.  Additional  pay. — In  the  space  for  additional  pay  notation  will  be  made  of  the  pay  due  soldier 
for  certificate  of  merit,  on  account  of  marksmanship  or  gunnery  qualification,  by  reason  of  appoint- 
ment as  mess  sergeant  under  Act  of  May  11,  1908,  or  as  casemate  electrician,  observer,  plotter,  gun 
commander,  etc. 

7.  Notation  of  stoppages. — Under  the  heading  "Due  United  States"  will  be  noted  all  authorized 
stoppages  for  loss  of  or  damage  to  Government  property  or  supplies,  the  stoppages  being  made  under 
the  proper  headings  (e.  g.,  "Clothing,"  "C&GE,"  "RS,"  "Transportation,"  "Ordnance,"  etc.,  the 
names  of  the  articles  damaged,  lost,  or  destroyed  n  ot  being  stated ;  amounts  due  on  account  of  allot- 
ments, post  exchange,  post  laundry,  tailor,  company  fund,  or  transportation;  and  stoppages  under 
sentence  of  a  court-martial,  showing  nature  and  date  of  court-martial  or  date  of  order  approving  sen- 
tence, and  the  forfeiture  as  expressed  in  the  sentence,  e.  g.,  "To  forfeit  2/3  of  his  pay  per  mo.  for 
2  mos.  SC  Jan  5/16."  If  any  part  of  the  forfeiture  has  been  deducted,  the  amount  and  pay  roll  on 
which  deducted  will  be  stated.  For  further  information  see  instructions  and  model  remarks  for 
preparation  of  pay  rolls. 

8.  Transfer  of  final  statement. — The  transfer  by  an  enlisted  man  of  a  claim  for  pay  due  on  his 
final  statement  will  be  recognized  only  when  made  after  discharge  from  active  service,  or  after  being 
furloughed  to  the  reserve,  in  writing,  indorsed  on  the  final  statement,  signed  by  the  soldier,  and 
witnessed  by  a  commissioned  officer  or  by  some  other  reputable  per.son  known  to  the  quartermaster. 
The  person  witnessing  the  transfer  must  indorse  on  the  discharge  or  on  the  reservist's  descriptive 
card  the  fact  of  transfer  of  the  final  statement,  and  on  the  final  statement  the  fact  that  such  indorse- 
ment has  been  made  on  the  discharge  or  on  the  reservist's  descriptive  card. 

9.  Discharge  by  purchase. — The  final  statement  of  a  soldier  discharged  by  purchase  will  show 
the  amount  of  purchase  price  and  a  full  statement  of  active  service  rendered  in  each  previous  enlist- 
ment terminated  by  honorable  discharge  since  last  discharge  by  purchase,  giving  dates  of  each  en- 
listment, furlough  to  the  reserve,  and  discharge,  and  reasons  for  each  discharge.  A  soldier  dis- 
charged by  purchase  is  not  entitled  to  travel  pay. 


•  39- 


10.  Deserters. — In  the  case  where  final  statements  are  given  an  enlisted  man  who  has  not  been 
paid  since  return  from  desertion,  his  account  will  be  so  stated  by  the  commanding  officer  as  to  enable 
the  quartermaster  to  definitely  determine  the  amounts  due  the  soldier  and  the  United  States  at  date 
of  desertion  as  distinguished  from  those  accruing  or  incurred  after  return  to  military  control,  together 
with  a  correct  transcript  of  the  order  publishing  the  action  disposing  of  the  charge  of  desertion. 

11.  Deceased  soldiers. — In  the  case  of  a  deceased  soldier,  one  final  statement  and  duplicate  in- 
ventories of  effects  will  be  prepared  and  forwarded  as  soon  as  practicable  to  The  Adjutant  General 
of  the  Army.  Nothing  will  be  entered  on  the  final  statement  regarding  the  cause  of  death  or  whether 
death  occurred  in  line  of  duty  or  on  account  of  the  soldier's  own  misconduct.  In  the  case  of  a  sol- 
dier who  dies  within  the  first  six  months  of  enlistment,  the  total  money  value  of  the  clothing  drawn 
and  chargeable  against  his  clothing  account  since  enlistment  will  be  entered  on  the  final  statement 
under  "Remarks,"  in  addition  to  any  remarks  regarding  clothing  entered  under  "Due  Soldier"  or 
"Due  the  United  States"  on  such  statement. 

12.  Use  of  typewriter  prohibited. — Under  no  circumstances  will  final  statements  be  prepared  on 
a  typewriter  machine. 

13.  Before  delivering  final  statement  upon  Avhich  deposits  are  credited,  the  officer  signing  it  will 
ascertain  whether  the  soldier  has  the  deposit  book;  and,  if  so,  instruct  him  to  present  it  to  the 
quartermaster.  Should  he  claim  to  have  lost  it,  the  officer  will  cause  his  affidavit  to  that  effect  to 
be  taken  and  attached  to  the  statement  before  he  leaves  the  post.  The  affidavit  will  clearly  state 
the  circumstances  attending  loss  of  the  book  and  show  that  the  soldier  had  not  sold  or  assigned  it. 
Upon  this  evidence  the  quartermaster  may  pay,  and  the  responsibility  for  the  correctness  of  amounts 
credited  on  the  statement  will  rest  with  the  officer  certifying  it.  Deposit  books  will  be  taken  up  by 
the  quartermasters  who  make  final  payment  and  filed  with  their  vouchers.  Deposits  forfeited  by  de- 
sertion will  not  be  entered  in  column  headed  "List  of  Deposits,"  but  will  be  entered  in  the  space 
for  remarks  with  citation  of  the  order  announcing  the  disposition  of  the  charge  of  desertion. 

14.  Absences. — When  a  soldier  is  held  to  service  to  make  good  time  lost  by  iinauthorized  ab- 
sences; absence  from  duty  on  account  of  disease  resulting  from  his  own  intemperate  use  of  drugs  or 
liquors  or  other  misconduct;  while  in  confinement  awaiting  trial  or  disposition  of  his  case  if  the  trial 
results  in  conviction;  or,  while  in  confinement  under  sentence,  a  statement  should  be  entered  on  the 
final  statement  under  the  head  of  "Remarks"  substantially  as  follows:  "Held  to  service  to  make 
good  time  lost  by  AWOL  from  Oct.  1  to  10/15,  and  Nov.  5  to  12/15;  sick  not  L/D,  G.  0.  31/12  and 
45/14  from  Jan.  5  to  20/16,  incl. ;  in  confinement  awaiting  trial,  convicted,  G.  0.  45/14,  from  Feb.  2 
to  6/16;  in  confinement  awaiting  trial  and  serving  sentence,  G.  0.  45/14  from  Mch.  10 "to  25/16." 
In  the  event  that  stoppages  of  pay  for  absence  without  leave  or  absence  sick,  not  in  line  of  duty  un- 
der G.  0.  31,  1912,  and  45,  1914,  occurring  prior  to  the  date  to  which  last  paid,  have  not  been  made, 
and  if  any  such  absences  have  occurred  since  date  to  which  last  paid,  these  facts  and  the  periods  of 
such  absences  should  be  also  entered  on  the  final  statement  under  the  heading  "Due  United  States"  in 
addition  to  their  entry  under  "Remarks." 

15.  Pay  detained  pursuant  to  sentence  of  court-martial  will  be  detained  by  the  Government  un- 
til the  soldier  is  discharged  from  active  service  or  furloughed  to  the  reserve,  at  which  time  the  total 
amount  detained,  if  not  forfeited,  will  be  noted  on  the  final  statement  in  the  space  provided  there- 
for, and  paid  to  him  out  of  Pay  of  the  Army  (or  Pay  of  the  Military  Academy  if  soldier's  pay  is  pay- 
able from  that  appropriation)  for  the  fiscal  year  in  which  discharged  or  furloughed.  (Par.  II,  G.  0. 
5,  W.  D.,  1916.) 

16.  The  final  statement  of  an  enlisted  man  who  is  entitled  to  commutation  of  quarters,  heat,  and 
light  will  show  in  the  space  provided  therefor  the  inclusive  dates  for  which  such  allowances  are  due 
and  the  soldier  will  execute  War  Dept.  Form  No.  369,  in  so  far  as  it  pertains  to  these  allowances,  for 
file  as  a  subvoucher  to  the  final  statement.  The  payment  will  be  made  on  the  final  statement  as  in 
this  case  Form  369  is  simply  a  supporting  paper.     (Par.  I,  G.  0.  5,  W.  D.,  1916.) 


—  40  — 


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—  41  — 


REQUIRED 

(a)  Private  William  Snelling's  term  of  enlistment  expires  on  March  20,  1917.  He  is  an  Expert 
Rifleman  and  will  be  given  an  Honorable  Discharge.  He  enlisted  at  St.  Louis,  Missouri.  He  owes 
the  Post  Laundry  $1.50,  and  the  Post  Exchange  $7.00.    He  is  entitled  to  $160,  deposited  Nov.  12,  1916. 

(b)  Private  George  Wellington  enlisted  at  New  York  City,  New  York,  on  April  2,  1915.  On 
May  4,  1917,  per  G.  M.  C.  0.  No.  30  C.  D.  1917,  he  was  sentenced  to  4  years  in  the  Federal  Prison 
and  dishonorable  discharge  for  attacking  an  officer,  which  sentence  was  commuted  to  dishonorable 
discharge.    He  forfeited  all  moneys  due  him  from  the  United  States. 

You  are  commanding  Company  K,  40th  Inf.,  stationed  at  Jefferson  Barracks,  St.  Louis,  Missouri, 
to  which  these  men  belonged.    Make  out  proper  documents  to  cover. 


NOTES   FOR   SIXTH   LESSON 


—  42  — 


SEVENTH  LESSON 

THE  MUSTER  ROLL 

(Reference:  Art.  LXII  A.  R.) 

All  officers,  noncomrrrissioned  officers,  and  others  concerned  in  the  preparation  of  this  roll,  are  enjoined  to  exercise  great 
care  to  make  the  roll  complete.  When  filed  in  The  Adjutant  General's  Office,  the  roll  will  become  the  record  to  which  ref- 
erence will  thereafter  be  made  in  the  investigation  and  settlement  of  cl^ms  or  questions  affecting  the  officers  and  enlisted 
men  whose  names  are  borne  on  the  roll,  and  their  heirs,  for  the   period  covered   by   it. 


INSTRUCTIONS  FOR  THE  PREPARATION  OF  MUSTER  ROLLS 

1.  NAMES  TO  BE  ENTERED  ON  ROLL.— All  offlcens  and  enlisted  men  will  be  taken  up  on  the  rolls  from  the  date  of 
receipt  of  notice  of  their  assignment  by  competent  authority,  whether  they  have  yet  joined  or  not.  and  will  be  entered  in  the 
following  order:  First,  commissioned  of  fleers  belonging  to  the  organization  in  order  of  rank;  second,  commissioned  officers 
attached  to  the  organization  in  order  of  rank;  third,  noncommissioned  officers  in  the  order  of  the  grades  given  in  paragraph 
9,  A.  R.,  the  names  under  each  grade  heading  appearing  in  the  order  of  the  dates  of  warrants;  fourth,  all  others,  except 
musicians  and  privates,  in  alphabetical  order  of  grade;  fifth,  musicians;  sixth,  privates.  The  names  of  the  men  under  each 
grade  heading,  except  noncommissioned  officers,  will  appear  alphabetically.  [Lance  corporals  will  be  carried  under  the  head- 
ing of  privates.]  The  names  and  the  grade  headings  (Ist  sergeant,  quar.termaster  sergeant,  sergeants,  corporals,  etc.),  which 
will  precede  the  names  under  each  different  grade,  will  follow  one  another  without  interval  except  when  made  necessary  by 
the  use  of  two  or  more  lines  in  the  column  for  "Remarks,"  after  a  name.  In  all  cases  the  last  name  will  be  written  first,  e. 
g.,  Smith,  John  A.,  not  John  A.  Smith.  In  the  case  of  recruits  forwarded  from  recruit  depots,  the  receipt  of  the  descriptive 
and  assignment  card  will  be  considered  as  the  notice  of  assignment.  Care  will  be  taken  to  have  names  of  soldiers  and  dates 
of  enlistment  correct.  The  names  of  officers  attached  to  an  organization  will  be  borne  on  the  muster  rolls  of  the  organi- 
zation to  which  attached,  but  the  names  of  the  enlisted  men  attached  will  not  be  borne  on  the  muster  rolls  of  the  organization 
but  on  a  separate   (detachment)  roll. 

2.  REMARKS. — Under  the  head  of  "Remarks"  will  be  carefully  stated  opposite  the  name  of  the  person  concerned: 

(a)  Assignment. — The  date  when  any  assignment  takes  effect,  with  number  and  source  or  order  therefor; 

(b)  Date  of  Joining. — The  date  that  any  officer  or  enlisted  man  joins,  whether  originally  or  from  any  absence,  and, 

if  originally,  the  source  of  gain; 

(c)  Command,  Assignment  to  or  Relief  from. — The  date  an  officer  assumes  or  is  relieved  from  any  command; 

(d)  Changes  of  Rank  or  Grade. — All  changes  of  rank  or  grade,  with  dates  of  changes,  and  numbers,  and  sources  of 

orders; 

(e)  Sentences. — All  sentences,  with  dates  of  same  and  numbers  and  sources  of  orders; 

(f)  Absence. — All  cases  of  absence  of  twenty-four  hours   or  more,   the  nature   and  commencement   of,   and   periods 

authorized,  with  numbers  and  sources  of  orders;  and  this  will  be  stated  on  the  first  roll,  and  on  subsequent 
rolls,  while  such  absences  continue,  will  be  noted  since 

(Nature    of    absence)  (Month,    date,    year) 

See  roll  (period) 191 ;   and  in  case  of  absence  on  detached  service,  sick,  or  in  con- 

(Flrst    roll    bearing   entry) 

flnement,  the  place  of  absence  will  be  set   forth; 

(g)  Injuries  or  Wounds. — All  injuries  or  wounds  received  during  the  period  covered  by  the  roll,  and  whether  or  not 

contracted  in  line  of  duty; 

(h)  Confinement. — All  cases  of  confinement,  with  dates;  and  when  by  civil  authority  the  nature  of  the  offenses, 
whether  prisoners  have  been  held  for  trial,  tried,  or  discharged  without  trial,  and,  when  tried,  whether 
acquitted  or  convicted; 

(i)  Medal  of  Honor  and  Certificate  of  Merit. — On  the  first  muster  roll  after  receipt  of  notice  of  the  award  of  a 
medal  of  honor  or  certificate  of  merit;  the  fact  of  the  award,  together  with  the  date  of  the  engagement 
and  the  cause  of  the  award,  will  be  noted; 

(k)  Discharge. — Opposite  the  name  of  every  soldier  discharged  will  be  noted  whether  he  was  honorably  discharged, 
dishonorably  discharged,  or  discharged;  whether  or  not  his  service  was  honest  and  faithful;  the  character 
given  on  the  discharge  certificate,  or  if  none  so  state;  all  unauthorized  absences  exceeding  one  day,  also 
absences  from  duty  on  account  of  sickness,  the  result  of  misconduct,  and  while  serving  sentence  of  a  court- 
martial  and  the  time  held  in  confinement  awaiting  said  sentence,  with  dates,  or  if  no  such  absences  are  of 
record  that  fact  will  be  stated.  When  the  reenlistment  of  a  soldier  is  not  recommended,  that  fact  and  the 
reasons  for  such  action  will  be  noted  on  the  roll,  except  in  the  case  of  a  soldier  discharged  on  surgeon's 
certificate  of  disability. 

3.  CHANGES  SINCE  LAST  MUSTER: 

(a)  Those  Who  Have  Ceased  to  Belong  to  the  Command. — The  names   of  those   belonging  to   the  command   will   be 

immediately  followed  by  those  of  the  officers  and  enlisted  men  who  have  ceased  to  belong  to  it  since  last 
bimonthly  muster.  These  will  be  classed  in  the  following  order:  Discharged,  transferred,  died,  retired, 
deserted,  dropped;  and  the  utmost  particularity  will  be  observed  in  the  remarks  concerning  them;  dates 
and  places  will  in  every  case  be  given;  and  numbers,  and  sources  of  orders,  or  description  of  authority,  be 
always  carefully  given.  When  transferred  to  the  Army  Reserve,  the  character  given  on  the  descriptive  card 
will  be  stated,  and  if  transferred  prior  or  subsequently  to  the  date  on  which  he  was  eligible  for  transfer 
the  reasons  therefor  will  be  given.  Under  each  heading  the  names  will  appear  in  the  order  prescribed  in 
Instruction  1. 

(b)  Retention  Ceyond  Date  of  Enlistment. — When  soldiers  are  retained  in  service  beyond  the  period  for  which  they 

were  enlisted,  as  shown  by  the  date  of  their  enlistments,  the  caused  such  retention  will  be  stated. 

—  43  — 


(c)  The  Names  of  Soldiers  Discharged  and  Reenlisted,  or  who  have  deserted  and  rejoined  from  desertion  since  last 

bimonthly  muster,  will  be  placed  both  in  the  body  of  the  roll  and  under  the  appropriate  headings  as  having 
been  discharged,  having  deserted,  etc. 

(d)  Deserters. — The  date  and  place  of  the  return  of  a  deserter  to  military  control,  whether  he  surrendered  to  or  was 

apprehended  by  the  military  or  civil  authorities,  and  in  the  latter  case  the  date  of  surrender  or  apprehen- 
sion, will  be  noted  on  the  first  roll.  On  subsequent  rolls  until  the  result  of  the  trial  has  been  published, 
or  the  case  otherwise  disposed  of,  will  appear  the  remark  "Awaiting  trial  (or  result  of  trial)  for  desertion. 
See  roll  for 191 "  On  the  rolls  following  the  final  disposition  of  the  case  will  ap- 
pear the  data  given  on  the  first  roll,  and  also  the  date,  with  number  and  source  of  the  order  announcing 
the  man's  return  to  duty  or  the  result  of  the  trial,  including  nature  of  offense  of  which  convicted.  [Note — 
The  restoration  to  duty  without  trial  of  a  deserter  by  competent  authority,  i.  e.,  the  commander  who  would 
have  been  authorized  to  direct  his  trial,-  entailing  the  imposition  of  the  forfeitures  and  stoppages  prescribed 
by  Army  Regulations,  can  be  ordered  only  in  case  the  desertion  is  admitted,  and  must  not  be  confused 
with  the  removal,  by  the  order  of  such  a  commander  or  the  War  Department,  of  a  charge  of  desertion 
erroneously  entered  on  the  rolls  against  a  soldier,  such  removal  operating  to  relieve  him  from  any  and  a^U 
stoppages  to  which  he  may  have  been  subjected  on  account  of  his  supposed  desertion.] 

(e)  Desertion  and   Fraudulent  Enlistment.^(l)  Upon  the  apprehension  or  surrender  of  a  soldier  there  will  be  noted 

on  the  first  roll  of  the  organization  from  which  he  deserted  the  date  of  apprehension  or  surrender,  the  name 
under  which  he  fraudulently  enlisted,  and  the  place  where  confined  awaiting  trial;  and  on  roll  of  organiza- 
tion in  which  serving  fraudulent  enlistment,  the  date  of  apprehension  or  surrender,  the  organization  from 
which  soldier  deserted,  and  the  name  under  which  he  served  therein.  (2)  If  convicted  of  desertion  and 
fraudulent  enlistment  and  sentenced  to  be  dishonorably  discharged,  the  soldier  will  be  discharged  from  the 
organization  from  which  he  originally  deserted,  as  of  name  and  date  of  enlistment  under  which  he  was 
serving  therein,  and  his  name  dropped  from  the  records  of  the  organization  in  which  fraudulently  serving 
(3)  If  not  dishonorably  discharged  but  held  to  serve  balance  of  legal  enlistment,  the  soldier  will  be  held  as 
of  the  name  and  date  of  that  enlistment  and  his  name  dropped  from  the  records  of  the  organization  ir 
which  he  was  serving  under  fraudulent  enlistment.  (4)  If  held  to  service  as  of  fraudulent  enlistment  and 
ordered  discharged  from  enlistment  from  which  he  deserted,  the  soldier  will  be  discharged  from  the  organ! 
zation  from  which  he  deserted  and  held  to  service  as  of  the  date  and  name  under  which  he  fraudulently 
enlisted. 

4.  ABBREVIATIONS. — The  abbreviations  authorized  in  the  preparation  of  the  pay  roll  may  be  used  on  the  muster  roll 

5.  EXTRA  SHEETS. — If  additional  space  be  found  absolutely  necessary,  the  roll  will  be  enlarged  by  stitching  into  th« 
middle  of  it  an  extra  sheet  or  sheets.  Form  No.  61-1,  A.  G.  O.,  provided  for  that  purpose.  Under  no  circumstances  will  hall 
sheets  be  used  or  pieces  of  paper  be  attached  to  the  roll.  Paper  fasteners,  wire,  or  paste  will  not  be  used  in  joining  th« 
sheets  of  the  roll. 

6.  USB  OF  TYPEWRITER  OR  LEAD  PENCIL  IN  THE  PREPARATION  OF  ROLLS.— The  preparation  of  muster  rolls  or 
a  typewriting  machine  is  authorized  provided  a  black  record  ribbon  of  standard  quality  is  used.  The  original  copy  of  the  ro! 
will  be  forwarded  to  The  Adjutant  General's  Office.  Carbon  copies  of  rolls  will  not  be  forwarded  to  that  office.  Rolls  wil 
not  be  prepared  or  signed  with  lead  pencil  of  any  kind. 

7.  DOTS  AND  "DITTO." — The  use  of  dots  and  the  word  "ditto"  is  prohibited. 

8.  RULED  COLUMNS. — The  ruled  columns  will  not  be  used  for  purposes  other  than  as  stated  in  these  instructions  oi 
indicated  in  the  printed  headings. 

9.  CORRECTION  OF  ROLLS. — Corrections  on  muster  rolls,  after  muster  and  before  they  have  been  forwarded  to  Th( 
Adjutant  General  of  the  Army,  will  only  be  made  with  the  approval  of  the  mustering  officer.  Retained  rolls  will  not  be 
changed  until   authority  therefor  has   been  obtained   from   The  Adjutant  General. 

10.  DETACHMENTS. — This  roll  will  not  be  used  to  muster  detachments. 

11.  DISPOSITION  MADE  OF  ROLLS.— Within  three  days  after  each  bimonthly  muster,  the  mustering  officer  will  for 
ward  to  The  Adjutant  General  of  the  Army  a  copy  of  the  muster  roll  of  each  company,  battery,  troop,  or  detachment.  / 
duplicate  of  the  muster  roll  will  be  retained.  Blanks  will  be  supplied  from  the  Adjutant  General's  Department.  The  rol 
for  The  Adjutant  General's  Office  will  be  folded  evenly  in  three  folds,  with  the  brief  on  the  outside.  It  will  not  be  foldet 
or  creased  to  fit  an  envelope,  but  will  be  mailed  in  an  envelope  of  the  proper  size  or  in  a  wrapper  made  especially  for  th( 
purpose. 

A  SHEET  OF   MODEL  REMARKS  WILL  BE  FURNISHED  UPON  APPLICATION   TO  THE  ADJUTANT  GENERAL  OF  THE 

ARMY 


44  — 


MODEL  REMARKS  FOR  MUSTER  ROLLS 


(NOTE — These  Model   Remarks  are  intended  as  a  guide  for  placing  data  on  the  muster  rolls  required  by  the   printed   instruc- 
tions for  the  preparation  of  those  rolls.) 


ABSENCE. 

(a)  Civil  Authorities. — In  hands  CAuth  fr  Jan  10  to 
Feb  3/14.  Offense:  Drunk  and  disorderly.  Convicted  (ac- 
quitted, released  on  bail,  or  released  without  trial). 

(b)  Detached  Service. — DS  since  Jan  15/14  at  HQB  Dept. 
Par  15  SO  20  E  Dept  1914. 

(c)  Furlough. — On  one  mos  furlough  since  Aug  10/14. 
AR  106. 

(d)  Sick.— (1)  Sick  in  Walter  Reed  Gen  Hosp  July  5  to 
Aug  20/14.     (2)   Sick  In  PH  Ft  Jay,  N  Y,  since  May  10/14. 

(e)  In  Confinement. — In  confinement  since  Apr  20/14  at 
Ft  Ontario,  N  Y.     See  Roll  for  Mar  and  Apr  1914. 

(f)  With  Leave.— On  10  days'  leave  July  20-30/14.  SOP 
100  1914. 

(g)  W'ithout  Leave.— AWOL  Aug  10  to  15/14  (or  since 
Aug  10/14). 

(NOTE — Absence  of  less  than  24  hours  will  not  be  noted.) 
APPOINTMENTS   CONTINUED   IN    FORCE. 

(a)  Reenl  Wrnt  as  Sgt,  and  Apmt  as  Ist  Sgt.  contd. 

(b)  Reenl  Wrnt  as  Sgt  (or  Corp)  contd. 

(c)  Reenl  Apmt  as  Ck  contd. 

(NOTEJ — Warrants  and  Appointments  may  be  con- 
tinued only  when  reenlistment  is  accomplished 
on  the  next  day  after  discharge.) 

APPREHENSION.      (See   DESERTION.) 

ASSIGNMENT. 

(a)  Assigned  to  Co  RSO   10  Mar  5/14,  not  yet  joined. 

(b)  Joined  by  assignment  May  14/14,  SOP  20,  1914. 

(c)  Assigned  to  Co  May  20/14  D  and  A  Card  joined 
Sd   (or  not  yet  joined). 

ATTACHED,     (In  case  of  officers  only.) 

Attached  to  Co.    Par  1  RSO  40,  1914  joined  Aug  10/14. 

CERTIFICATE   OF   MERIT. 

Awarded  C  of  M  for  saving  the  life  of  a  comrade  in  a 
skirmish  with  Filipinos  at  Tayug,  P  I,  Aug  10/13.  GO  20 
WD  1914. 

(NOTEJ — To  be  noted  only  on  first  roll  after  receipt 
of  notice  of  award.) 

CHANGE  OF  NAME. 

Name  changed  fr  John  A  Smith  to  Robert  A  Jones. 
Letter  AGO  July  10/14. 

CHANGES  OF  RANK  OR  GRADE. 

(a)  Aptd  Sgt  Maj  fr  July  2/14.     RO  20,  1914. 

(b)  Aptd  Bn  Sgt  Maj  fr  Aug  2/14.  Bn  O  12,  1914,  under 
AR  256. 

(c)  Aptd  1st  Sgt  fr  Sgt  Aug  5/14.     CO  5,  1914. 

(d)  Aptd  Sgt  fr  Corp  Aug  1/14.     RO  10,  1914. 

(e)  Aptd  Corp  fr  Pvt  July  5/14.  CO  7,  1914,  under 
AR   271.  275. 

(f)  Aptd  Ck  fr  Pvt  July  5/14.     CO  6,  1914. 

(g)  Rd  fr  Ist  Sgt  to  Sgt  Aug  5/14.     CO  5,  1914. 

(h)  Rd  fr  Sgt  to  Pvt  and  forfeit  one  mos  pay  SC  July 
20/14. 

(NOTE — All  other  changes  of  rank  or  grade  will  be 
reported  in  like  manner.) 


COMMAND. 

(a)  Comdg  Co. 

(b)  Comdg  Co  since  Aug  15/14.    SOP  25,  1914. 

(c)  Comdg  Co  Aug  10  to  13/14. 

(d)  Relieved  fr  command  of  Co  Aug  15/14.     Par  5,  SO 
100  WD,  1914. 

CONFINEMENT. 

In  confinement  July  2  to  6/14.     SC  July  2/14. 

(NOTE — See  also  under  headings  "Absence,"  "Deser- 


tion," and  "Sentences.") 


DEATH. 


Died  July  15/14,  at  Ft  Jay,  N  Y. 
DESERTION. 

(a)  Deserted  July  5/14,  at  Ft  Porter,  N  Y. 

(b)  Deserted  July  5/14,  at  Ft  Jay,  N  Y,  apprehended 
July  19/14,  by  C  Auth,  Chicago,  111,  returned  to  Mil  control 
at  Ft  Sheridan,  111,  July  20/14.  Tried  for  desertion,  found 
guilty,  and  sentenced  to  be  confined  at  hard  labor  for  4  mos. 
GCMO  460  C  Dept,  1914  (or  tried  for  desertion  and  acquitted; 
or,  tried  for  desertion  and  found  guilty  of  AWOL  only  and 
sentenced  to  forfeit  2  mos  pay  and  suffer  a  stoppage  of  $50 
reward  for  apprehension  and  delivery).  In  confinement  serv- 
ing sentence. 

(c)  Apprehended  Aug  5/14,  at  Albany,  N  Y,  by  Mil 
Auth.  In  confinement  since  that  date  awaiting  trial  or  result 
of  trial. 

(d)  Restoration  to  duty  without  trial. — In  confinement  fr 
July  4  to  Aug  10/14  awaiting  trial  for  desertion.  Restored 
to  duty  without  trial.    Par  3,  SO  64  E  Dept,  1914. 

(e)  Removal  of  charge. — In  confinement  fr  July  4  to 
Aug  10/14  awaiting  trial  for  desertion.  Charge  removed  as 
having  been  erroneously  made.     Par  5  SO  64  E  Dept,  1914. 

(f)  Desertion  and  fraudulent  enlistment — 

(1)  Upon  the  first  roll  following  apprehension  will  be 
noted  as  follows: 

On  the  roll  of  the  organization  from  which  he  deserted: 
"Apprehended  (or  surrendered)  July  1/14  while  serving  in 
under  the  name  of  John  A.  Jones;  in  con- 


finement at  Ft  Logan,  Colo,  awaiting  trial."  On  the  roll  of 
the  organization  in  which  serving  fraudulent  enlistment: 
"Apprehended  (or  surrendered)  July  1/14  as  Martin  Brown, 
who  deserted  Nov  2/12  from  ;  in  confine- 
ment awaiting  trial." 

(2)  See  heading  "Dropped"  (a)  for  remarks  in  case  of 
conviction  of  desertion  and  fraudulent  enlistment  and  sen- 
tenced to  be  dishonorably  discharged. 

(3)  See  heading  "Dropped"  (b)  for  remarks  if  soldier  Is 
not  dishonorably  discharged,  but  held  to  serve  out  balance  of 
legal  enlistment. 

(4)  If  such  soldier  be  held  to  service  as  of  his  fraudulent 
enlistment  and  is  ordered  to  be  discharged  from  his  enlist- 
ment from  which  he  deserted,  he  will  be  discharged  from 
the  organization  from  which  he  deserted  and  held  to  service 
as  of  the  date  and  the  name  under  which  he  fraudulently 
enlisted. 


45  — 


■ciin!ei 


MODEL  REMARKS  FOR  MUSTER  ROLLS— Continued 


DISCHARGE. 

1.  Honorable. 

(a)  Expiration  of  Service.— Hon  disch  Aug  9/15,  at  Ft 
Jay,  N  Y,  per  ETS.  Character:  Excellent.  Service  honest 
and  faithful.  AWOL  May  5  to  9/14  (or  no  AWOL).  Absent 
fr  duty  Feb  5  to  10/15  under  GO  45  WD  1914  (or  no  ab- 
sence fr  duty  under  GO  45  WD  1914).  Retained  in  service 
to  malce  good  AWOL  (or  absence  fr  duty  under  GO  45  WD 
1914,  or  for  convenience  of  Government). 

(b)  By  Purchase.— Hon  disch  Dec  30/15,  at  Ft  Jay,  N 
Y,  par  2  SO  95  E  Dept  1915.  Character:  Excellent.  Service 
honest  and  faithful.  AWOL  Apr  11  to  May  10/15  (or  no 
AWOL).  Absent  fr  duty  July  G  to  20/15  under  GO  45  WD 
1914  (or  no  absence  fr  duty  under  GO  45  WD  1914). 

(c)  By  Order.— Hon  disch  Sep  30/15,  at  Ft  Jay,  N  Y,  par 
15  SO  98  WD  1915.  Character:  Very  good.  Service  honest 
and  faithful.  AWOL  July  3  to  10/15  (or  no  AWOL).  Absent 
fr  duty  Aug  12  to  20/15  under  GO  45  WD  1914  (or  no  ab- 
sence fr  duty  under  GO  45  WD  1914). 

(d)  On  Surgeon's  Certificate  of  Disability. — Hon  disch 
Nov  30/15,  at  Ft  Jay  N  Y,  on  SCD.  Character:  Good.  Ser- 
vice honest  and  faithful.  AWOL  July  IG  to  20/15  (or  no 
AWOL).  Absent  fr  duty  Oct  IG  to  30/15  under  GO  45  WD 
1914  (or  no  absence  fr  duty  under  GO  45  WD  1914). 

2.  Discharge  (Sec.  3,  Par.  150,  A.  R.)— Disch  Nov  8/15, 
at  Ft  Jay  N  Y,  par  4  SO  21  E  Dept  1915  (or  SCD,  or  ETS). 
Character:  (That  which  may  have  been  recorded  on  dis- 
charge certificate.)  Service  honest  and  faithful  (or  not  hon- 
est and  faithful).  Is  not  recommended  for  reenlistment 
(stating  the  reasons  therefor).  AWOL  Feb  3  to  10/15  (or 
no  AWOL).  Absent  fr  duty  May  11  to  20/15  under  GO  45 
WD  1914   (or  no  absence  fr  duty  under  GO  45  WD  1914). 

3.  Dishonorable. — Dishon  disch  Dec  20/15,  at  Ft  Jay,  N 
Y,  per  GCMO  378  E  Dept  1915.  Service  not  honest  and 
faithful.  Character:  (That  vsrhich  may  have  been  recorded 
on  discharge  certificate.)  Service  not  honest  and  faithful. 
AWOL  June  3  to  20/15  (or  no  AWOL).  Absent  fr  duty  Oct 
21  to  30/15  under  GO  45  WD  1914  (or  no  absence  fr  duty 
under  GO  45  WD  1914). 

(a)  Dishonorable  Discharge  Suspended. — Tried  by  GCM 
and  sentenced  to  be  dishonorably  discharged,  etc.,  per  GCMO 
1812  E  Dept  1915.  Sentence  of  dishon  disch  suspended.  In 
conf  at    

DROPPED. 

(a)  Apprehended  (or  surrendered)  May  20/14  as  Martin 
Brown,  who  deserted  Nov  2/12  fr  ;  convicted  of  de- 
sertion and  fraudulent  enlistment  and  sentenced  to  be  dis- 
honorably discharged,  etc.  GCMO  450,  E  Dept,  1914.  Dropped 
fr  records  July  1/14. 

(b)  Apprehended  (or  surrendered)  May  20/14  as  Martin 

Brown,  who  deserted  Nov  2/12  fr  — ;   held  to  serve 

out  balance  of  his  legal  enlistment.    Par  4  SO  75,  WD,  1914. 
Dropped   fr  records  July  1/14. 

(c)  Discovered  to  be  a  deserter  fr  the  Navy  (or  Marine 
Corps)  Aug  2/14.  Dropped  fr  records  Aug  20/14.  Letter 
AGOWD  Aug.  17/14.     (See  par  133,  AR.) 


INJURIES   OR    WOUNDS.  ^^ 

Sick  in  PH  Ft  Jay,  N  Y,  Aug  5  to  11/14  inc.  Injurec 
(or  wounded)  on  target  range  Aug  4/14  LD  (or  not  LD). 

JOINING,   DATE   OF.     (See  "Assignment,"  "Desertion,"  "Re 
turn  from  absence,"  and  "Transfer.") 

MEDAL  OF   HONOR. 

Awarded  Medal  of  Honor  for  gallant  and  meritorious 
conduct  at  the  battle  of  San  Juan,  Cuba,  July  2/11.  GC 
40,  WD,  1914. 

(NOTE — To  be  noted  only  on  first  roll  after  receipl 
of  notice  of  award.) 

RETURN   FROM  ABSENCE.     (In  cases  of  absence  reportec 
on  last  muster  roll.) 

Returned  fr  leave  (or  furlough,  or  AWOL,  or  absent 
sick,  or  confinement,  or  DS)  Aug  25/14. 

RETIREMENT, 

Retired  Aug  10/15,  at  Ft  Jay,  N  Y,  par  1  SO  125  WE 
1915. 

SENTENCES. 

(a)  Forfeit  $5  SC  May  5/14. 

(b)  Forfeit  |10  per  mo  for  6  mos  and  to  be  conflnec 
for  same  period  fr  Aug  2/14.    GCMO  420,  E  Dept,  1914. 

TRANSFER. 

(a)  Transferred  as  Sgt  fr  Sgt  Co  B  this  Regt  July  10/14 
RSO  7,  1914.     Joined  Sd. 

(b)  Transferred  as  Pvt  fr  Sgt  Co  B  this  Regt  Aug  15/14 
RSO   40,   1914.     Joined  Aug  17/14. 

(c)  Transferred  to  Co  A  1st  Inf  Aug  20/14.  Par  1,  SO 
150  WD,  1914. 

(d)  Furloughed  and  transferred  to  Army  Reserve  Dec 
20/15,  under  GO  11  WD  1913.  Character:  Excellent.  Service 
honest  and  faithful.  AWOL  May  5  to  9/14  (or  no  AWOL) 
Absent  fr  duty  Feb  11  to  20/15  under  GO  45  WD  1914  (o: 
no  absence  fr  duty  under  GO  45  WD  1914).  Retained  t( 
make  good  AWOL  (or  absence  fr  duty  under  GO  45  WI 
1914). 


—  46  — 


MUSTER  ROLL  OP. 


(FORM) 
, ....  of  the 


Army  of  the  United  States  from  the day  of. 

bimonthly  muster),   to  the day  of.. 


191. 


(date  of  last 


191... 


NAMES.     PRESENT    AND    ABSENT,    AND     RANK 

(Commissioned  and  noncommissioned  officers  accord 
Ing  to  rank.     Surnames  of  all  enlisted  men  wU 
precede  Christian  names.     Prlrates  of  each  class 
In   alphabetical   order) 

WHEN    ENLISTED 

All    present 
and    mustered 
except   those 
Indicated    In 
this    column 
by    the    word 
ABSENT 

BEUARK3 

* 

—  47  — 

/ 


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.^STOp 


I  certify  that  this  muster  roll  is  made  out  in  the  man- 
ner required  by  the  printed  instructions;  that  the  remarks 
set  opposite  the  name  of  each  officer  and  soldier  are  ac- 
curate and  just;  and  that  it  exhibits  the  true  state  of  the 
organization  for  the  period  mentioned  herein,  as  required 
by   Regulations  and   the   Rules  and  Articles  of  War. 

Station : 

Date: 

Commanding  the  Organization. 


I  certify  that  I  have  carefully  examined  this  muster 
roll,  and  that  I  have  mustered  and  minutely  inspected  the 
organization,  the  condition  of  which  is  found  to  be  ns  ex- 
pressed in  my  remarks  hereunto  annexed   (see  note  *). 

Military  Appearance :    

Arms :    

Accouterments :    

Clothing:     

Inspecting  and  Mustering  Officer. 

•NOTE — It  Is  made  the  special  duty  of  the  InspectlnR  and  niustprlne 
officer  to  add  the  appropriate  remarks  according  to  the  facts  detCT-nilned 
In  the  course  of  his  inspect.'oii,  with  such  other  remarks  ns  may  he  ueces- 
'sary  or  useful  for  the  Information  of  the  War  Department.  He  will  also 
see  that  the  roll  is  signed  by  the  proper  officer;  that  the  absentees  are  re. 
corded  in  tlie  column  provided  for  that  purpose,  and  that  the  roll  in  the 
main   Is  correct. 


r4i=r- 


REQUIRED 

You  are  commanding  Officer  of  Co.  E,  32  Ind.,  stationed  at  Ft.  Riley,  Kansas;  being  assigned 
thereto  on  July  1,  1917,  per  S.  0.  No.  64,  W.  D.,  1917.  You  reached  your  command  from  Co.  F, 
10th  Inf.,  stationed  at  Jeflferson  Barracks,  St.  Louis,  Missouri,  on  July  1,  1917. 

1st  Lieutenant  Arthur  Jones  was  assigned  to  your  company  the  same  day,  by  the  same  order, 
and  reached  the  new  command  from  Co.  A,  2d  Inf.,  the  same  day  you  did. 

2d  Lieutenant  Frank  McAlister  was  made  a  Provisional  Second  Lieutenant  from  the  ranks,  per 
S.  0.  No.  141,  W  D  1917,  joining  the  command  on  Jan.  15,  1917,  coming  from  Co.  C,  40th  Inf.,  stationed 
at  Ft.  Leavenworth,  Kansas. 

Since  Dec.  31,  1917,  the  date  of  your  last  Muster  Roll,  following  has  happened: 

Private  Sam  Black,  who  enlisted  on  July  3,  1916,  engaged  in  an  altercation  with  Private  Henry 
Smith,  who  enlisted  on  May  12,  1915.  They  were  both  confined  in  the  Guard  House  from  January 
7th,  1917,  to  January  15,  1917,  awaiting  trial,  bu  t  were  restored  to  duty  without,  trial,  par.  2,  S.  0. 
65,  C.  D.  1917. 

Private  George  Peters  was  given  a  furlough  for  30  days,  beginning  January  15,  1917;  having  en- 
listed December  12,  1916. 

Between  January  4th,  1917,  and  February  16  th,  1917,  Sergeant  Edward  Hunter  was  confined  at 
the  Post  Hospital  with  typhoid  fever,  contracted  in  line  of  duty. 

On  February  10,  1917,  Sergeant  Jackson  H.  Summers  was  retired,  account  disability,  per  S.  0.  63 
W.  D.  1917. 

Private  George  Summers,  who  enlisted  January  6,  1916,  mysteriously  disappeared  at  7  p.  m.,  Jan- 
uary 30,  1917.  Five  days  later,  at  about  4 :30  p.  m.,  his  body  was  found  on  a  sand  bar  in  the  Republi- 
can River,  near  Junction  City,  Kansas. 

Privates  William  Snider,  enlisting  April  2,  19 15,  Charles  Jones,  enlisting  May  2,  1916,  and  Henry 
Saunders,  enlisting  July  5,  1916,  and  Corporal  Edward  Maloney,  enlisting  August  13,  1915,  and  Ser- 
geant Elmer  Bradshaw,  enlisting  May  30,  1916,  present. 

Make  up  muster  roll  to  cover. 


—  80  — 


NOTES   FOR   SEVENTH   LESSON 


.61  — 


NOTES   FOR   EIGHTH   LESSON 


--^6»- 


EIGHTH  LESSON 

THE  PAY  ROLL 

(References:  A.  R.  1315  to  1383,  b.  incl.) 

Pay  rolls  (Form  366a  W  D)  are  made  up  monthly  in  triplicate,  one  copy  being  retained  by  the 
organization  and  two  copies  sent  to  the  Quartermaster.  It  should  be  complete  before  leaving  the  or- 
ganization. 

Instructions. 

The  Pay  Roll  contains  four  certificates,  which  for  convenience  of  this  lesson,  have  been  numbered. 
Referring  to  the  certificates  by  number  we  have  given  them: 

(1)  Before  forwarding  the  Pay  Roll,  the  Commanding  Officer  should  examine  same  carefully, 
to  see  that  it  complies  in  all  strictness  with  Army  Regulations.  A  good  idea  is  to  have  a  list  of  the 
necessary  data  for  Pay  Rolls,  and,  when  the  roll  is  completed,  it  should  be  checked  against  the  list. 
Finding  that  the  roll  checks  against  the  list,  the  first  certificate  may  be  properly  signed. 

(2)  As  it  was  learned  in  the  Seventh  Lesson,  Muster  Rolls  are  made  bi-monthly.  In  the  off  month, 
the  organization  is  mustered  by  the  Pay  Roll.  The  organization  is  mustered  on  the  last  day  of  the 
month  for  which  payment  is  to  be  made  by  the  Pay  Roll.  Finding  all  present  or  accounted  for,  the 
Mustering  Officer,  wlio  may  be  any  commissioned  officer  in  the  organization,  signs  the  certificate  in 
the  place  indicated. 

(3)  The  Commanding  Officer  of  the  organization  witnesses  the  payment  of  each  man.  He  is 
seated  at  the  pay  table  with  the  Paymaster  and  as  the  man  is  paid,  that  man  is  checked  off  the  roll. 
Those  not  present  to  receive  their  pay  are  marked" Not  Paid."  (Those  marked  "Not  Paid"  are 
usually  men  in  confinement  or  sick  not  in  line  of  duty.  The  pay  of  men  who  are  simply  absent  from 
the  pay  table,  however,  but  who  are  entitled  to  pay,  may  be  collected  by  the  Commanding  Officer  of 
the  organization,  checked,  and  their  pay  turned  over  as  soon  as  convenient.) 

(4)  The  payment  of  men  is  made  on  the  original  Pay  Roll.  This  certificate  is  made  on  the  dupli- 
cates of  the  roll  retained  by  the  Paymaster  and  the  Organization. 

(5)  Only  that  part  marked  (a)  is  filled  in  by  the  organization.  The  remainder  of  this  section, 
and  all  of  (6)  and  (7)  are  filled  in  by  the  Quartermaster. 

The  blank  pay  roll  sheets  do  not  come  bound.  It  should  be  determined  in  advance  how  many  of 
these  sheets  the  pay  roll  will  consume,  if  it  is  the  intention  to  bind  it  before  completion.  The  best 
way,  however,  is  to  complete  the  entire  pay  roll  and  then  bind  it. 

Whether  the  men  are  present  or  absent,  their  names  and  rank  should  be  set  out  in  the  column  on 
the  second  page  marked  (w).  The  date  of  their  enlistment  in  the  column  marked  (x),  and  the  des- 
ignation of  their  enlistment  period,  as  1st,  2d  or  3d,  or  whatever  period  it  happens  to  be,  is  set  out 
in  the  column  marked  (y). 

In  the  column  marked  (z)  .should  be  noted  any  remarks  pertaining  to  the  payment  of  the  man, 
as,  for  instance,  "Confined  in  the  Guard  House,"  or  "Sick,  not  in  line  of  duty,  Hospital." 

On  the  third  page,  in  the  column  marked  (1),  the  man's  signature  is  placed.  This  applies  only  to 
the  original  Pay  Roll  retained  by  the  Paymaster.  Nothing  else  on  that  page  is  filled  in.  The  pay- 
master determines  the  amount  due  each  man. 


—  53- 


,  191... 

(Station)  (Date) 

I  certify  that  this  roll  is  made  out  as  required  by  Army 
Regulations,  and  that  the  entries  opposite  each  name  are 
correct  and  just.  Except  as  otherwise  stated  in  "Remarks," 
each  man  whose  name  appears  on  this  pay  roll  was   last 

paid  to  ,  191. . . 

by QM,  USA. 

(1)  Gominamllng    OrgaDization. 

191... 

(Date) 

I  certify  that  I  have  this  day  mustered  this  organization, 
and  find  all  present  and  absent  are  accounted  for  on  this 
roll  as  required  By  Army  Regulations. 


(2) 


Inspecting  and  Mustering  Officer. 


I  certify  that  I  witnessed  the  payment  of  this  roll  and 
that  prior  to  the  signing  of  this  certificate  each  man  re- 
ceived the  amount  set  opposite  his  name,  with  the  exception 
of  those  men  marked  "Not  paid." 


(•*)  Commanding    Organization. 

NOTE — Tills    certificate    to    be    signed   only    on    the   copy   of    the   pay    roll 
which    bears    signatures   of    the    men    for   payment   in   cash. 


I  certify  that  this  roll  is  a  true  copy  of  the  roll  upon 
which  payment,  witnessed  by  me,  was  made,  excepting  as 
to  the  signatures  in  the  receipt  column  and  the  certificate 
as  to  witnessing  the  payment  thereof. 


(4) 


Commanding   Organlcation. 


NOTE — This   certificate   to    be   signed   only   on    the   copy   of   the   roll    not 
receipted,    and    which    constitutes    the    qnartermaster's    retained    voucher. 


(C)  Post  Exchange  collections   hereon  paid  by  checks 

dated ,    as    follows: 

Ft ,  I No 


on 
Ft. 
on 
Ft. 
on 
Ft. 
on 


..  $• 


••  % 


:    $• 


No. 


No. 


No. 


(7)  Post  Laundry  collections  hereon  paid  by  cheeks 

dated ,    as    follows : 

Ft $ ,  No 


Ft. 


Ft. 


Ft. 


..  ?• 


..  $. 


on 

—  54  — 


.,  No. 


No. 


.,  No. 


PAY    ROLL    OF from. 

(Organization)  (Regiment  or  Corps) 


191 to. 


.,  191. 


NAMES.    PRESENT   AND    ABSENT.    AND    UANK 

WHEN    ENLISTED 

si 

REMARKS 

1                             (w) 

U) 

(y) 

(z) 

2 

3 

4 

5 

, 

6 

7 

8 

9 

10 

11 

J.... 

13 

•i 

14 

15 

16 

17 

18 

19 

20 

21 

22 

23 

* 

24 

25 

—  55 


Page 


(THESE    COLUMNS    ARE    FOR    USE    OF 

(FOn    USE    BY    ACCOUNTING   OFFICERS    AND,    WHEN    NECESSARY,    FOR 
QUARTERMASTER    ONLY)                 NOTATIONS   BY  QUARTERMASTER  AND   WITNESSING   OFFICER) 

Post 
Laundry 

Post 
Exchange 

Allotments 

Total 
Vmount   Du( 

Amount    of 
Stoppages 

Balance 
Paid 

RECEIVED    PAYMENT,     IN    CASH,    OF 

C.     M 

Fines 

Trans 
port'n 

C.    C 

& 
G.     E 

Reg. 
Q.    M 
Sup's. 

Subs 

Ord- 
nance 

(Not   to   be   signed   In   duplicate) 

1                 (n 

*- 

2 

3 

4 

5 

G 

7 



8 

9 

10 
11 

12 
13 

14 
15 

16 

17 

18 

19 

20 
21 



22 

• 

23 
24 

25 

RE 

QUIRED 

You  are  Commanding  Officer,  Co.  E,  15th  Inf.  stationed  at  Ft.  Myers,  Virginia.  Your  organization  is  to  be 
paid  for  the  month  of  March,  1917.     Among  your  company  are  the  following  men: 

John   Jones,   1st   Sgt.,    enlisted   Jan.    1,    1917,   5th   enl. 

Will  Brown,  Supply  Sergeant,  enlisted  April  IG,  1916.  2d  enl. 

Ray   Humphrey,   Duty   Sgt.,   enlisted   June   4,   1916,   4th  enl. 

Al  Jennings,  Cpl.,  enlisted  Feb.  1,  1916,  1st  enl. 

Henry  Mann,  Cpl.,  enlisted  August  2,  1915,  2d  enl. 

Paul  Sindler,  Pvt.,  enlisted  Dec.   1,  1915,   6th  enl.      . 

Private  Sindler  was  tried  by  S.  C.  M.  March  5,  1917,  W.  O.  L.  96  A.  W.,  and  was  sentenced  "To  have  his 
pay   detained   for  10   days."     Court  martial   proceedings  approved  March  6,  1917. 

Joseph  Schultz,  Pvt.,  1st  class,  enlisted  May  16,  1915,  3d  enl. 

Robt.    Woods,   Private,   expert   rifleman,    Sept.   6,    1913,  enlisted  Aug.  13,  1916,  2d  enl. 

Ray  Miller,  Pvt.,  enlisted  November  1,  1915,  1st  enl. 

Ray  Miller  deserted  the  services  U.  S.  March  7,  1917.  Due  U.  S.  for  Ord.,  $2.75;  Clothing,  $10.37;  C.  &  G. 
E.,  $2.10;  P.  Exch  ,  $15.00;  Co.  Fund,  Co.  E  ,  15th  Infantrv,  $10.00  Last  paid,  February  28,  1917,  by  Major  Early. 
Due  soldier  date  of  desertion:    Stop.,  $10.00;    detained  pay  S.   C.  M.,  Jan.   20,   1917. 

Frank  Thompson,  Pvt.,  enlisted  September  12,  1916,  1st  enl. 

Private   Thompson  on   March   2d,   1917,   was   taken   tj  the  hospital  suffering  from  a  serious  venereal  disease. 

Since  February  1,  1917,  Sgt.  Humphrey  has  been  coiflned  in  the  hospital  with  pneumonia,  contracted  in  line 
of  duty.  ,  if  • ; 

Private  Schultz,  confined  on  March  26,  1917,  sentenced  to  60  days  under  61  A.  W.  (G.  C.  M.  O.  No.  32,  E.  D., 
March  30,  1917).  To  be  confined  at  hard  labor  under  post  guard  for  CO  days  and  to  forfeit  two-thirds  of  his  pay 
per  month  for  a  like  period. 

Private  Woods,  on  March  15,  1917,  wa^  granted  a  month's  furlough. 

^ake  out  pay  roll  to  cover. 


THIS  BOOK  IS  DUE  ON  THE  LAST  DATE 
STAMPED  BELOW 


AN     INITIAL     FINE     OF    25     CENTS 

WILL  BE  ASSESSED  FOR  FAILURE  TO  RETURN 
THIS  BOOK  ON  THE  DATE  DUE.  THE  PENALTY 
WILL  INCREASE  TO  SO  CENTS  ON  THE  FOURTH 
DAY  AND  TO  $1.00  ON  THE  SEVENTH  DAY 
OVERDUE. 


